Temporary Court/Docket Clerk

Davis Wright Tremaine LLP is looking for a Temporary Court/Docket Clerk to join our team in our New York office.  This is a temporary position lasting six months, with potential to convert to a full-time opportunity for the right candidate. This is an essential position that will require five day in-office.  Under direct supervision of the Office Administrator, this role is critical to ensuring the accurate and timely management of case deadlines, filings, and court-related documentation. The ideal candidate will thrive in a fast-paced legal environment, possess exceptional organizational skills, and demonstrate a commitment to excellence in supporting attorneys and legal staff.  At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Essential responsibilities for this role are to work with members of the Managing Clerk’s office, and a team of attorneys, and legal assistants on all aspects of state and federal litigation and arbitrations, including but not limited to:

• Docket Management: Maintain and update the firm’s docketing system with court deadlines, filing dates, and other case-related information. Compute and calendar corresponding due dates on computer system
• Deadline Tracking: Monitor and ensure compliance with all court and administrative deadlines, proactively notifying attorneys and staff of upcoming obligations.
• Document Processing: Review and process incoming court documents, pleadings, and correspondence to identify and record relevant deadlines.
• Court Filings: Assist with electronic and physical court filings, ensuring compliance with jurisdictional rules and procedures.
• Communication: Liaise with attorneys, paralegals, and other staff to clarify docketing requirements and resolve discrepancies.
• Quality Control: Conduct regular audits of docket entries to ensure accuracy and completeness.
• Research: Stay updated on court rules, procedures, and changes that may impact docketing practices.
• Administrative Support: Provide general administrative assistance to the docketing team and legal staff as needed.
• Generate and distribute individual customized daily and weekly reports for attorneys, confirming deadlines and providing managing clerk’s office members with outcome
• Assist with tracking of cases of interests, daily and weekly monitoring of pending appellate decisions across multiple jurisdictions
• Alert litigation attorneys and paralegals to receipt of court papers and notices, and to impending deadlines
• Maintain positive, collaborative relationships with court personnel and internal colleagues
• Assist with other special projects, tasks, and/or support as assigned
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Join us if you have:

• Minimum of 2 years of experience in a legal docketing role or similar position or equivalent experience dealing directly with the courts, is required; civil litigation legal assistant/paralegal or experience is a plus
• College degree or completion of a legal assistant program desired
• Technical Skills: Proficiency in docketing software and Knowledge of civil procedures; court procedures and rules of all local courts including but not limited to all local courts (or we could list them SDNY, EDNY, DNJ, Second Circuit Court of Appeals, Third Circuit Court of Appeals, Supreme Court of the United States, New York County Civil Court, New York County Supreme Court, Queens County Supreme Court, Kings County Supreme Court, Bronx County Supreme Court, Richmond County Supreme Court, Appellate Division First Department, Appellate Division Second Department, New York State Court of Appeals, New Jersey State Court (small claims, Superior, and Appellate Division), United States Supreme Court, New York City small claims and civil court cases, New York City Surrogate's Courts 
• Database knowledge of databases; Pacer; Lexis/Nexis; Westlaw; Compulaw, ProLaw, CourtAlert; MA3000; MSWord; Excel; PowerPoint, courthouse news, Bloomberg law
• Willingness to adapt to and learn new technology, software programs, and upgrades
• Excellent grammar, proofreading and superior organizati