Real Estate Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Real Estate Legal Administrative Assistant

Department: Real Estate

Reports To: Office Administrator

FLSA: Non-Exempt

POSITION SUMMARY:

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant (LAA) in our Austin office. The Real Estate LAA provides advanced administrative and legal support to attorneys within the Firm's Real Estate practice area.

This role supports real estate transactions and related legal activities through document preparation, transaction coordination, billing support, file management and client service. The position requires strong technical skills, attention to detail and the ability to manage multiple priorities while supporting attorneys in a fast-paced legal environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Real Estate Transaction Support

• Assist with drafting, organizing, and managing documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements and due diligence materials.
• Draft closing documents, agreements, third-party consents, schedules and exhibits.
• Maintain transaction files and organize supporting documentation throughout the transaction lifecycle.

Legal Administrative & Billing Support

• Prepare, proofread, and format legal documents, correspondence, presentations, and other materials.
• Assist with timesheet entry, prebill review, billing revisions and client billing processes.
• Review vendor invoices for accuracy and prepare check requests for payment processing.
• Open new matters and submit conflict requests.
• Maintain accurate client intake documentation.

Calendar, Meeting & Workflow Management

• Coordinate attorney calendars, deadlines, meetings, appointments and travel arrangements.
• Monitor deadlines and proactively follow up on client and transaction-related activities.
• Coordinate logistics for meetings, closings, training programs, presentations and business development activities.
• Anticipate attorney needs and assist with workflow management to improve efficiency.

Document & Records Management