Paralegal

Job Summary

The Paralegal plays a critical role supporting the Compliance and Enterprise Risk Management functions of the Bank by assisting with regulatory matters, contracts, litigation support, corporate governance, and risk management activities. This role ensures the organization operates in compliance with applicable federal, state, and local laws while mitigating legal and regulatory risk. Additionally, this role oversees the consistent development, maintenance, dissemination and governance of bank-wide policies and procedures and supports the bank’s record management program and the execution of legal holds.  

 

Key Responsibilities / Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Legal Affairs Administration

• Track and manage the lifecycle of legal affairs, including but not limited to litigation, regulatory inquiries, contract negotiations, subpoena and garnishment requests, and customer death notifications.
• Maintain a centralized legal management system and ensure complete and accurate documentation and status updates.
• Serve as the primary point of contact for outside counsel, managing engagement letters, billing, and performance tracking.
• Coordinate document production, discovery, and internal reviews in collaboration with legal and business teams.
• Interpret legal requests, and lead efforts with internal departments (or outside counsel) to gather information and respond to legal or regulatory requests in a timely manner.
• Assist departments with questions and serve as the Subject Matter Expert on legal matters.
• Support the records management function by assisting with legal hold directives and interpreting record retention schedules.
• Develop user-friendly procedures and reference guides for legal-related tasks.
• Manage the review, organization, and archiving of legal-related documentation.
• Ensure version control and compliance with internal document retention policies.
• Prepare reports and dashboards on legal matter status, costs, and trends for executive leadership and the board.

 

Policy and Procedure Governance

• Maintain the master inventory of all bank policies, procedures, and related documents.
• Develop and manage a standardized policy framework that ensures consistent formatting, approval workflows, and review cycles with management, the board, and applicable board committees.
• Coordinate with department leaders to create, revise, or retire policies based on regulatory changes, audit findings, business needs, or process improvement.
• Assist in the development of policy and procedure language.
• Prepare summaries of policy changes to present to management and the board, or committee thereof.
• Ensure version control, archival, and document retention practices meet regulatory standards.
• Support internal and external audit functions by providing requested documentation and policy approval evidence.
• Facilitate policy distribution and employee acknowledgment processes.
• Collaborate with HR to integrate policy training into onboarding programs.

 

General Bank Responsibilities

• Maintain confidentiality and security of sensitive information.
• Adhere to all corporate policies and procedures, Federal and State regulations, and laws.
• Complete all mandatory annual compliance training.
• Perform other duties and special projects as assigned.
• Follow regulatory requirements including those pertaining to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and OFAC to assist in the identification, detection, and determent of money laundering and other unlawful activities, as well as regulations pertaining to lending and consumer compliance to include fair lending laws.
• Perform other duties and special projects as assigned.

 

 

Job Requirements

Education:

• Associate’s degree in Paralegal studies, Bachelor’s degree or equivalent combination of experience and education may be considered

 

Required:

• 5+ years of experience in legal operations, paralegal work, or legal project management – ideally within banking or financial services.
• Paralegal certification.
• Ability to collaborate across departments and interpret and communicate complex legal or regulatory topics clearly.
• Strong analytical skills.
• Excellent communication