HR Generalist/Accounting Specialist

Description

Description

Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.

Status: Full-time, Non-Exempt

Hourly Rate:  Up to $24.00 per hour  

DUTIES AND RESPONSIBILITIES

· Responsible for processing semi-monthly payroll and expenses, including bank reconciliation

· Addresses employee inquiries regarding timekeeping, payroll and expenses

· Prepares monthly benefit invoices for payment, reviews billings for accuracy, resolves discrepancies if necessary

· Processes all Personal Action Forms

· Processes reports for annual audits and prepares necessary documentation for all audits

· Handles employee questions regarding benefits and leaves in the absence of the VP HR

· Maintains confidence in handling all HR matters

· Runs the following payroll reports within Paylocity and save them to Sharepoint – 00GL Report, 401K Census, Check Register, Payroll Register with YTD, Payroll Register, and Payroll Summary

· Prepares all expense allocation journal entries related to payroll and benefits for entry to the General Ledger as directed by the CFO and/or Accounting Manager.

· Prepares Payroll Journal Entry for posting to the General Ledger

· Prepares Unemployment Monthly Entry for positing to the General Ledger after receiving the monthly amounts 

· Enter all purchase orders related to payroll and benefits into purchase order system for approval. Maintain all Paylocity reports and allocation tables to facilitate timely and accurate reporting

· Be the primary contact for Paylocity to resolve payroll report problems

· Answers all payroll related questions and discrepancies for voucher accountants

· Generates and saves payroll reports into appropriate payroll folders within Sharepoint

· Processes payroll in the absence of the VP HR

· Approves and processes expenses for uploading into payroll

· Other duties as assigned by supervisor.

Requirements

QUALIFICATIONS

EDUCATION:  Associate’s Degree in related field

EXPERIENCE: Prefer two years’ experience in payroll, accounting/bookkeeping, and HR Non-profit experience preferred. Excellent computer skills with proficiency working in Excel (intermediate level experience), Word and accounting software (MIP) required. 

PHYSICAL AND MENTAL REQUIREMENTS

Ability to meet strict deadlines and attention to detail

Strong problem-solving skills

Ability to act with integrity, professionalism and maintain strict confidentiality

Majority of work is performed at desk or personal computer

Excellent verbal, written and telephone communication skills are required

Ability to work in multi-cultural situations

Lifespan offers great benefits including:

Vacation (21 days) 

Sick (10 days)

Personal Time (3 Days)

Holidays (11)

Medical Insurance (3 options)

Dental Insurance (2 options)

Vision  (2 options)

Flexible Spending Account

Health Savings Account with company contribution

403(b) Program with match

If working less than 37.5 hours, accrued time is pro-rated.

Salary/Hourly Rate

Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity, 

Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender identity/expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities. 

Deadline to Apply: Open until Filled