Jobs and Careers

Administrative Assistant to the Presidents Office

Alfred, NY, United Statesfull_timeVerifiedPosted 8 Aug 2025

💰 $38,000/yr

About the role

The Administrative Assistant performs a variety of administrative duties in support of the Office of the President. The Administrative Assistant must demonstrate organizational and interpersonal, written, and verbal skills appropriate to the duties and responsibilities of the position, including the ability to work collegially on an administrative team that completes assignments on time and within budget. Proficiency with technology, and a willingness to learn new technology, is required. The Office of the President is an environment which requires, at all times, the ability to work with a high degree of confidentiality, discretion, and tact. Attendance at meetings to provide administrative support may be necessary, including occasional travel. Advanced knowledge of the Microsoft Suite, Banner, and Zoom is strongly preferred.

Salary/Rate: $17.00-$19.00 per hour, 35-hours per week

Duties & Responsibilities:

Opens and closes the office and staffs the front desk. Greets and directs visitors, answers & refers phone calls, and responds to/forwards emails in an efficient and professional manner
Prepares correspondence upon request
Formats and prints the President’s daily itinerary
Populates calendars with standard, recurring events and dates
Assures office equipment is operational (copier, coffeemaker, etc.). Serves as liaison to service providers for equipment troubleshooting & repair. Within budget and upon approval, processes purchase orders for new or replacement equipment
Monitors office supplies and places orders using the procurement system
Processes invoices for payment, verifies accuracy, and reconciles credit card statements
Helps with documentation of travel logistics and itineraries; prepares and processes travel expense reports
Provides support for events and meetings, including identifying and reserving venues, placing work orders, preparing name tags, copying and collating materials
Maintain the filing system, both physical and digital, and provide suggestions for improvement of current system or elimination of files Requires the ability and willingness to learn new skills for special projects

Other:

Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people’s lives
Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience.
Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment.
Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
Effective written and oral communication skills
Contributes to the overall success of the University by performing other duties as assigned

Qualifications-Education & Experience, Knowledge, Skills & Abilities:

Minimum of associate’s degree preferred
3+ years of experience performing secretarial/general office work including scheduling, procurement, and credit card reconciliation

Physical Demands & Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal Protective Equipment must be w