Senior Program Coordinator - School of Medicine, Human Genetics

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

KEY RESPONSIBILITIES:

• Designs, implements, and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
• May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
• May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff, interns, and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• Responding to prospective student emails and phone calls regarding program and application process, as well as all other program queries.
• Collecting all application materials, ensuring they are complete and forwarded to the admissions committee for review.
• Arranging/scheduling candidate interviews.
• Assisting with budgetary issues in concert with Program Director (PD).
• Assisting with scheduling of guest speakers for classes.
• Assisting with arranging/confirming faculty and guest lecturers for courses.
• Clerical duties as assigned (filing, photocopying, correspondence, etc.).
• Interfacing between PD and SOM, Registrar, etc. as needed.
• Scheduling/arranging/taking minutes at meetings for the Admissions Committee, Advisory Board, and Faculty meetings.
• Maintaining student records (applications, clinical rotation evaluations, student progress reports, post-graduate surveys, etc.).
• Making travel arrangements for faculty and students.
• Entering expense reports.
• Assisting with development and execution of clinical Affiliation agreements.
• Ensuring students are fully credentialed in each facility where they will be completing a clinical rotation.
• Managing the Typhon Clinical Tracking system, updating and pulling reports as requested.
• Maintaining program records (electronic).
• Making arrangements for orientation and graduation events.
• Assisting with ACGC Annual Reports and self-study/reaccreditation applications.
• Updating website as needed.
• Managing Adjunct Faculty status and CME credit for clinical supervisors.

MINIMUM QUALIFICATIONS:

• A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

• Minimum undergraduate degree.
• Exceptional interpersonal and organizational skills.
• High level of comfort with use of computer programs and learning new software.
• Familiarity with the field of genetic counseling.
• Familiarity with graduate medical education.
• Experience with program coordination or related activities.
• Minimum 5 years work experience.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage