OFFICE ASSOCIATE, Opt. 2

Job Requisition ID: 47388 
Closing Date: 06/06/2025
​Agency: Department of Natural Resources
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25) $4,004 Monthly; Full Range $4,004 - $5,245 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: N/A

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number:  12-07-47388

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Associate.  This position will provide information, rules, regulations, policy, and procedures to clientele via phone/Public Service Area that is pertinent to the various license and permit programs, will interpret and analyze legal documents related to Trusts, LLCs, Corporations and Partnerships, review and proofread applications and related documents for accuracy, utilize a microfilm reading machine to look up archived records via microfilm reel as needed, utilize a personal computer to access the online based licensing & permitting system, and will examine information and navigate the portal to approve/reject permitting applications.  We encourage all interested applicants to apply.

Essential Functions

• Under general direction, performs complex specialized clerical and analytical, interpretive, and informational duties involved in the issuance of various license and permits for deer and turkey.
• Performs analytical and interpretive work.
• Reviews Applications for accuracy and completeness.
• Compares the accuracy of computer and hard copy applications.
• Oversees the mailing of various registration materials.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
• Ability to keyboarding accurately at 45 wpm.

Preferred Qualifications

One (1) year of extensive knowledge of office practices, procedures, and programs
One (1) year of working knowledge of basic mathematics
One (1) year of working experience proofreading documents.
One (1) year of experience in data entry skills
One (1) year of working experience interpreting and analyzing legal documents related to Trust, LLCs, Corporations and Partnerships.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

 

• Ability to pass background check and self-disclosure of criminal history.

 

The conditions of employment listed here are incorporated and rela