Executive Assistant

Status: Full-time, exempt
Salary Range: $70,000–$80,000 with Benefits
Experience Requirements: Minimum of three years of relevant administrative or executive support experience.
Location: Raleigh, NC (hybrid: two days in office /three remote); must be local or intend on moving to the area to be considered. Occasional travel required.
Application Deadline: Applications will be reviewed on a rolling basis until filled.

About the Organizations

North Carolina Asian Americans Together (NCAAT) is a nonpartisan, nonprofit organization committed to supporting equity and justice for all by fostering community among Asian American communities and allies in North Carolina through civic engagement, leadership development, grassroots mobilization, and political participation.

NCAAT in Action (NCAATIA) builds political power among Asian Americans and allies in North Carolina through voter education, progressive advocacy, and leadership development.

Benefits

NCAAT and NCAAT in Action offer full-time employees health, dental, and vision insurance; paid time off for vacation, wellness, and sick leave; as well as a 401k plan to support long-term financial goals. To help employees maintain work-life balance, we offer flextime options and hybrid work flexibility as projects allow. Employees also receive a yearly professional development stipend and access to ongoing training opportunities.

Position Summary

The Executive Assistant plays a critical role in supporting NCAAT’s Executive Director and executive leadership team. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The Executive Assistant will manage scheduling, correspondence, travel, and board engagement, while also providing general organizational support and coordination.

The ideal candidate is detail-oriented, resourceful, proactive, and steady under pressure. They anticipate leadership needs, demonstrate sound judgment in decision-making, and balance a wide variety of tasks with professionalism.

Key Responsibilities

Support NCAAT Leadership

• Manage the Executive Director’s email, correspondence, and communication flow.
• Maintain the Executive Director’s calendar, scheduling meetings, travel, and events with diplomacy and strategic awareness.
• Track priorities and provide project management support, ensuring timely follow-up on deliverables and commitments.
• Coordinate travel arrangements and prepare itineraries for the Executive Director.
• Complete and submit expense reports, invoices, and other paperwork.
• Assist with interview scheduling and logistics; serve as notetaker for interviews as needed.
   

Organizational Support

• Schedule organizational meetings and prepare/distribute agendas and materials.
• Take notes in meetings, track tasks in Asana, and ensure follow-up.
• Provide logistical support for staff celebrations, bereavements, and special events.
• Assist with special projects and research as assigned.
• Provide general support to other staff as directed by the Executive Director.
   

Board Engagement

• Serve as a liaison between the Executive Director and the Board of Directors.
• Prepare board meeting materials, including agendas, minutes, and supporting documents.
• Maintain organizational records, files, and confidential information with discretion.
   

Core NCAAT Leadership Competencies (Coordinator/Senior Coordinator Level)

• Program and Project Management – Supports project execution, tracks deliverables, and ensures timely completion of administrative and strategic tasks.