Human Resources Assistant

Overview

Thank you for your interest in working for Long Beach Transit. We are hiring, and all LBT job applications must be submitted online through our career’s website.

 

Long Beach Transit (LBT) is dedicated to connecting communities and moving people…making everyday life better.  Our vision is to be a leading provider of transportation options delivering innovative and high-performing services within a multi-modal network that transforms the social, environmental and economic well-being of the diverse communities we serve.

As an organization we focus our employees on our vision to:

• Consider the customer first in decision making by being of service to others.
• Operate with Integrity-especially when no one is watching.
• Be open to new ideas and Continuous Improvement – seek ways to improve current processes.
• Be Proactive - take personal ownership especially when things go wrong.
• Cultivate the Potential of every employee – we must strengthen LBT through development and training

Under the direction of the Human Resources Manager, this position serves as a champion of employee engagement and vital support to the HR team. The role is fast-paced and multifaceted, requiring strong organizational skills, adaptability, and a collaborative spirit. The HR Assistant contributes to the success of multiple departments by balancing priorities, providing responsive service, and maintaining a team-oriented approach.

Responsibilities

• Maintain and record Leave of Absences for Staff employees and enter in the electronic attendance recording keeping software
• Maintain and track employee Leaves of Absence (LOA) and ensure compliance with state and federal laws
• Participate and schedule employee interactive process meetings
• Conduct and reconcile quarterly balances with payroll on leave hours
• Answer employee phone calls and emails regarding employment-related matters
• Schedule HR related meetings and appointments
• Audit new hire paperwork and termination files
• Coordinate bi-yearly online non-harassment training and training requirements for new hires
• Coordinate Vacation and Sick Buy Back Programs
• Serve as backup for Benefit Coordinator
  • Conduct new employee onboarding process, including explaining insurance benefits and eligibility rules, pay practices, sick and vacation accruals, retirement plans and verification of the completion of employment forms and procedures
  • Creating badges
• Compiles data from personnel records and prepares reports
• Compiles and maintains records for use in employee benefits administration
• Purges and shreds files as appropriate
• Maintain confidential personnel and medical files in strict accordance with the organization’s retention management policy
• Creating new employee physical and digital employee files
• Track and support termination/offboarding processes
• Manage and execute Employee of the Month Program
• Act as a resource for employees and managers regarding policy and procedure questions
• Attend committee meetings and take minutes
• Retrieve data to assist in the preparation for grievance and disciplinary hearings.
• Completes other tasks and projects assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Attributes and Skill sets:

• Working knowledge of business English, spelling, and arithmetic; office practices and procedures; departmental rules and regulations
• Proficiency with Microsoft Word, Excel, and PowerPoint, and similar software
• Ability to understand and carry out oral and written instructions and to request clarification when needed
• Ability to maintain established records and files
• Ability to establish and maintain effective working relationships with co-workers, employees, and officials in other departments
• Ability to communicate effectively orally and in writing
• Ability to maintain confidentiality on subject matters
• Proactive action-oriented thinker
• Knowledge of Federal and State Laws

 

Education and/or Experience:

 

• High school diploma or GED equivalent is required
• Bachelor’s degree in human resources, Business Administration, or a related field is preferred
• 1–2 years of related experience in an office environment, or an equivalent combination of educa