Assistant Sales Project Coordinator

As one of the oldest and most respected manufacturer's representatives in the United States, Heyward, Inc specializes in process equipment for water and wastewater treatment, including solids dewatering and disposal.

Heyward, Inc is hiring an Assistant Sales Project Coordinator for our Glen Allen, VA office. The Assistant Sales Project Coordinator will perform a variety of project coordination tasks associated with engineered equipment sales for the water/ wastewater treatment industry. The Assistant Sales Project Coordinator will ensure a smooth project lifecycle for equipment orders. This position requires working on-site in our Glen Allen, VA office 5 days a week.

What you'll do:

• Assist in the daily administration, configuration, maintenance, accounting of projects/orders in the QuickBase environment.
• Handling requests and queries from contract administrator, senior managers and sales staff associated with equipment orders. 
• Assist in the preparation of regularly scheduled reports in QuickBase as requested. 
• Maintain purchase orders, submittals, O&M manuals, and other project documentation in SharePoint. 
• Track contract milestones including submittals, approvals, manufacturing, shipment and delivery.
• Serve as liaison between internal sales, and customers after order placement.
• Communicate project schedules, lead times, and manufacturing status.
• Maintain consistent communication with manufacturers to ensure accurate updates to orders are entered into QuickBase on a routine basis. 
• Provide updates to Contract Administrator and Sales on projected delivery dates of equipment. 
• Participate in internal coordination meetings as required.
• Serve as back-up support to inside parts sales.
• Travel up to 10% a year

Background/Experience:

• 1+ years of project coordination experience; preferably within construction or general contractor industries
• Working experience with Quickbase & Quickbooks preferred or similar ERP/CRM software
• Familiarity with purchase orders, contracts, and construction documentation
• Proficiency in Microsoft Office 365
• Excellent verbal and written communication skills
• Strong organizational skills with attention to detail and the ability to multi-task with changing priorities