Senior Executive Assistant

This is a remote position.

Position Summary

As the Executive Assistant (Right Hand to the CEO) , you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.

Key Responsibilities

Executive Support & Workflow Management

• Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.

• Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.

• Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.

• Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans.

• Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.

Strategic Communications & Stakeholder Relations

• Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.

• Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.

• Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects.

• Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.

Project & Task Management

• Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met.

• Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.

• Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively.

Travel & Event Logistics

• Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.

• Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.

Requirements

Qualifications & Skills

• Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.

• Adaptability: Success in fast-paced, high-pressure environments with shifting priorities.

• Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion ).

• Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.

• Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.

• Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps.

• Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.

Benefits