Administrative Assistant

Job Responsibilities:

• Provide administrative support, including but not limited to answering phones professionally and courteously, filing, copying, faxing, and scanning as necessary
• Engages in professional office relationships to foster a culture of kindness
• Assist with typical data entry, report compilation, and binding for multiple departments using programs such as Outlook, Word, Excel, Adobe
• Complete general facility upkeep (“Rounds”), including but not limited to cleaning/disinfecting common areas/bathrooms, restocking bathroom supplies, copiers/printers, miscellaneous office supplies, and maintaining kitchen/break room cleanliness
• Ensure the front office is kept presentable and assist in maintaining an enjoyable environment for clients, vendors, and employees alike (this may include making coffee, offering guests/clients beverages, etc.)
• Billing and invoicing
• Provide dispatching daily for the field staff to ensure that inspections, testing, consulting, etc. are covered as required by clients/contractors
• Documents conversations with clients and prepares work orders
• Communicates with client representatives for job assignments using the professional phone and email etiquette
• Obtain OSHA 10 safety awareness training certificate in accordance with the companies Safety Manual
• Familiarize yourself with processes/procedures/programs used for dispatch
• Further, develop processes/procedures/programs used for dispatch
• Any other administrative duties as assigned

Required Qualifications:

• Excellent customer, verbal, and written customer service skills
• Fantastic phone skills and a bright, cheerful attitude
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Detail oriented with strong communication and interpersonal skills
• Valid Driver's License with an acceptable driving record
• Must be able to lift 30-60 lbs.
• High school diploma or general education degree (GED)
• 10 Key Proficiency

Preferred Qualifications:

• Prior experience with data entry
• Prior experience in the engineering/construction industry
• Experience with Deltek Vision, SAP Concur, Quickbooks, and/or document management software
• One or more years related dispatching experience and/or training
• Knowledge of field and laboratory procedures
• Prior logistics/scheduling experience
• Prior experience with MetaField Construction Materials Testing Software is highly desirable

About UES
UES is a national leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental Consulting, Occupational Health & Safety, Virtual Design Consulting, and Building Envelope. With over 3,400 team members across 70+ branches in the United States, UES provides essential engineering services to some of the most prominent and significant projects in the country. As the #1 fastest growing AEC firm on The Zweig Group’s Hot Firm list in 2021 and 2022, UES is poised to lead our industry into the future.
Our Team Members
Our team members bring unique skill sets, licenses and certifications, and experience to our firm, which diversifies our team and allows us to provide a wide variety of services uniquely grounded in excellence. Our team STRIVES to uphold our core values of safety, teamwork, responsiveness, integrity, value, and excellence to ensure we meet client expectations, support our communities, and build a strong, reliable team. Our UES team members are kind, passionate, and driven, which creates collaborative workspaces and a sense of camaraderie among our team members. At UES, we are eager to hire, teach, and train the next generation of industry leaders and learn from the expertise of each team member who walks through our doors. To learn more about UES, visit teamues.com
Our Benefits
We understand that our team members are the glue that holds our business together. We value the individual contributions of each person, and we show this by offering comprehensive benefits, including medical insurance options, PTO, paid holidays, tuition reimbursement, and so much more. If you have additional questions about our benefits, please contact our Recruitment team at westcareers@teamues.com
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