Venue Planning Associate

LA28 does not provide relocation assistance.

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community.  

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.  

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

Venue Planning Associate:

The Event & Venue Management team is responsible for leading the integrated event operational planning at the venue level for all competition and training venues and some major non-competition venues.  The venues are assigned to specific Venue “Clusters”.  Each cluster is responsible for managing and coordinating the negotiation of venue agreements, site visits, the collation and organization of venue-related documentation and data, and the maintenance of strong working relationships with all venue partners.  At Games Time, the Event & Venue Management team leads and manages the event teams at venues, event delivery, venue communication, and venue issue resolution.  

The Venue Planning Associate will be responsible for supporting venue-related event operational planning, coordinating venue partner engagement, managing and distributing information, and providing project management support across a group of competition and non-competition venues.  

The ideal candidate will be organized and detail-oriented, with strong foundational skills in project coordination and information management, preferably in events. Analytical skills and familiarity with dashboards and reporting tools will be essential to help monitor progress and performance. Comfortable juggling multiple tasks, they will assist in coordinating venue partner information, tracking action items, managing reporting and assisting in the planning and execution of venue operations. Frequent, clear, and consistent communication with cross-functional venue teams (Venue Infrastructure, Sport, Technology, etc.) will be key to their role.  

This position will report to the Venue Cluster Director. 

Key Responsibilities:

• Support cross-functional event and venue operational planning including collating information from internal and external stakeholders, preparing planning materials, developing presentations, coordinating planning sessions, and supporting communication with functional areas and venue partners. 
• Provide venue-related project management support including preparing status reports, tracking completion of deliverables, maintaining timelines, and developing and monitoring task lists.   
• Track and monitor status of event risks, operational issues, planning decisions, and actions for venue cluster. 
• Provide meeting management support including developing, collating and distributing meeting agendas and related materials, inviting participants and tracking attendance, drafting meeting minutes, and following up on meeting action items. 
• Assist team with gathering and preparing presentation materials for varied audiences, including internal functional areas, Games stakeholders, and senior leadership. 
• Provide contract management support by documenting key agreement issues and distributing to relevant internal functional areas for resolution, summarizing key agreement provisions, and tracking timelines for contract deliverables. 
• Track and coordinate site visits with venue partners for internal and external stakeholders including arranging site visit logistics, confirming participants, and communicating instructions as needed. 
• Track and coordinate venue-related information requests from stakeholders, organize information, maintain event databases and contacts lists, and distribute information as needed.