Project Specialist

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

The Project Specialist, West Coast plays a dual role supporting both the SVP, Product and the broader Versant office operations on the West Coast. This position ensures the smooth day-to-day management of the SVP’s calendar, priorities, and administrative needs, while also serving as the operational point of contact for the Versant Universal City office, managing logistics, facilities, and on-site coordination.

This is a highly visible role requiring exceptional organizational, communication, and problem-solving skills. The ideal candidate thrives in a dynamic environment, can manage multiple stakeholders, and demonstrates a proactive, solutions-oriented approach.

Key Responsibilities

Executive Support (SVP, Product)

• Manage complex calendar scheduling, including internal and external meetings, across time zones.
• Arrange detailed travel itineraries, accommodations, and logistics.
• Prepare, submit, and track expense reports and vendor invoices.
• Draft correspondence, coordinate presentation materials, and support meeting preparation.
• Serve as gatekeeper and liaison, ensuring the SVP’s time is optimized and priorities are managed effectively.
• Support ad hoc projects and initiatives led by the Product organization.

Office & Facilities Management

• Act as primary point of contact for day-to-day Versant office operations.
• Partner with Facilities, Workplace Experience, Security, and HR on day-to-day office operations such as space planning, badging & access, and equipment/supplies.
• Manage building access, badging, parking and visitor coordination.
• Liaise with property management and EHS (Environmental Health & Safety) on building maintenance, safety compliance, and emergency preparedness.
• Point of contact for office vendors and service providers (cleaning, catering, supplies, etc.) and UCP departments such as parking, security, etc.
• Coordinate company events, meetings, and on-site hospitality as requested.
• Support onboarding and workspace setup for new hires.
• Monitor office supply inventory and manage purchase orders as needed.

Qualifications

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2+ years of administrative, project coordination, or office management experience supporting senior executives.
• Strong organizational and project management skills; able to juggle competing priorities.
• Excellent interpersonal and communication skills, with a polished and professional demeanor.
• Discretion and sound judgment in handling confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, Concur (or similar expense systems), and facility ticketing tools.
• Experience in media, technology, or entertainment environments a plus.

Desired Characteristics

• Resourceful and anticipatory — can “see around corners” and proactively address needs.
• Calm and solutions-focused under pressure.
• Comfortable working both in