Project Coordinator Visual Merchandising

Company Description

Each day Universal Studios Hollywood creates unforgettable experiences for our guests from around the world. We bring to life the ultimate Hollywood experience with our real working movie studio and heart-pounding rides, shows, and attractions that put you inside some of the world’s most popular movies and TV shows. USH offers something for everyone from thrill seekers to movie lovers to family fun for all ages. Our Team Members are passionate individuals who create memorable moments whether it’s on the studio lot, or in our conference rooms, theaters, or kitchens. We believe in the talent of our team members. It’s our passion and commitment to excellence that drives our business to succeed in everything we do across the park. We believe in a culture of family and fun, here you can make a difference and build your career!

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks, and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain, and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced, and heard. We believe that our workforce should represent the communities we live in so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

The Project Coordinator oversees different stages of many projects for the Visual Merchandising Department. This role will monitor the overall progress of projects and will provide regular status updates to the Department’s leadership. This role will schedule and attend meetings between stakeholders to ensure projects move forward to completion successfully.

Essential Functions

• Responsible for the coordination and logistics to ensure the successful execution of Visual Merchandising projects and initiatives.
• Responsibilities include but are not limited to hands-on support for all store visual merchandising projects, scheduling and coordination with internal and external vendors pertaining to projects, the timely delivery/tracking of VMD orders and supplies.
• Organization of all VMD storage areas in partnership with VM management.
• Participate in weekly park walks and address all repair and maintenance issues for the retail venues and carnival games by submitting work orders to Technical Services Department. Follow through to completion.
• Responsible for purchasing, logging, tracking, checking in, and storage of all visual merchandising department elements.
• Responsible for the maintenance of the VMD budget log by entering and reconciling estimates/invoices.
• Daily maintenance and management of all invoices. Follow-up with vendors by phone and email correspondence for delivery dates as well as invoices that are overdue.
• Partner with USH finance for accurate bookkeeping.
• Set-up of all new vendors in the USH systems.
• Coordinate and ensure the timely deliveries of all hardware, retail collateral, graphics, and visual props by venue, by project
• Assist in all visual merchandising sets and seasonal strikes, which may require early mornings, split shifts, late night hours, and even weekends.
• Responsible for keeping the VMD project master calendar up to date.
• Ability to start a project by taking the needed steps and providing coordination for successful project completion by meeting milestones through ambiguity in a fast-paced environment.
• Ability to successfully multitask projects while still maintaining daily tasks pertaining to the Visual Merchandising Department.
• Ability to interact professionally and effectively through verbal and written communication.
• Ability to independently prioritize and accomplish multiple projects within timelines.

Qualifications

• Minimum 3+ years of administrative or similar working experience.
• Solid knowledge of Office Suite (e.g., Excel, Word, Outlook, Power point); Adobe Creative Suite is a plus.
• Documentation management and ability to use project management tools
• Attention to detail even under pressure
• Time management skills with the ability to meet deadlines
• Must be willing to work weekends, holidays, and overnights as required.
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submit your vaccinati