Director of Accounting

The Director of Accounting reports to the Budget Director and has the responsibility of four key State Finance Law Compliance roles for the agency (Internal Control Officer, MMARS Liaison, GAAP Liaison, and Single Audit Liaison.)

The position supervises all accounting functions including developing and implementing procedures to review encumbering of funds and processing of bills for payments to vendors for DDS Central Office.

Review for accuracy and sign-off most Central Office MMARS-related encumbrance and payment documents.

Development, maintenance and implementation of Internal Controls document; including visiting on site all business and contract offices throughout the department and reviewing documents, to ensure compliance with regulations, disseminate findings to staff, and work with staff on functional solutions to issues identified. As part of the on-site visit, review application of the policies and procedures for business office practices.

Processing original and amended Interdepartmental Service Agreements (ISA), including processing the transfer of funds in MMARS (Massachusetts Management Accounting and Reporting System)

Functions as the MMARS liaison, which includes troubleshooting problems, working with regional staff and Office of the Comptroller to resolve problems and receive approval for documents, disseminate information on changes or problems with MMARS.

Coordinate the statewide single audit activities as necessary.

Coordinate the statewide GAAP report (General Accepted Accounting Practice), the annual GAAP report is a mandated accounting report of the department’s finance activity and assets. Supervise two professional accounting staff. Work cooperatively with the four regional business managers and conducting periodic meetings to review agency wide procedures.

Oversee, and process all department expenditure corrections (EX) in MMARS, to ensure compliance with regulations.

Ensures proper corrections are accurate and follows established finance regulations.

Manages federal grants accounting for the department, including filing of required federal financial reports on a quarterly and semi-annual basis.

Coordinates the submittal of all department’s prior year deficiencies payments (PYD).

Process vendor invoices for payment in EIM, (EHS and DDS’s module for purchase of service invoicing).

Prepare quarterly report of HCSIS IT project for federal claim into CMS via EHS.

Fulfill the role of COMMBUYS Administrator for the Department.

Assigns access to staff to COMMBUYS as well as makes necessary organizational changes as needed within the system for the department.

Additionally approves DDS Central Office requisitions, orders and bids in COMMBUYS.

Preferred Qualifications:

-Knowledge of the Commonwealth’s laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing the accounting function at DDS
- Knowledge of the Department’s electronic budget systems and various financial forms
- Knowledge of the Department’s internal control manual
- Knowledge of the Department’s process and procedures concerning encumbering, purchasing, payment vouchers and ready payments