Accounting Technical Specialist, Senior (DPW Fleet Services)

Job Posting Expiration: 8/20/24

Salary Range: $41,027.92 – $51,311.68

External General Description and Classification Standards 

Provides higher level accounting support in one or more of following areas: accounts receivable, accounts payable, credit/collection support, cost accounting. This is an experienced, skilled, or technical level capable of carrying out most assignments typical of the position or specialty with limited guidance or review. This level would be considered a promotional level and attainable by any incumbents in a work group who demonstrate the necessary knowledge, ability, and performance. Could be the only position in this specialty in a work group or could be part of a general or specialized work team.

 Supervision Received 

Works under minimal supervision; follows standardized procedures and written instructions to accomplish assigned tasks. 

Essential Duties & Responsibilities 

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks. Provides accounting support in one or more of following areas: Checks and verifies accounts receivable, accounts payable records. Executes Invoice Audit Compliance, to include review of purchasing requests. Reviews and routes invoices and pay applications for approval. Operates Oracle system to research and process payments, to include receipts and batches. Manages alternative payments: open record deposits, refunds, wire transfers, direct payments, reimbursements, retainage, etc. Types, files, posts ledger, expenditure transactions, and general journal entries. Balances accounts receivable and accounts payable records. Uses automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries. Provides administrative support, document control, reporting support, and tracks invoices, to include payment history, contractual documents, legislation, etc. Utilizes financial records and Oracle systems to track and execute tasks

Prepares invoice and pay application templates. Prepares outstanding accounts reports. Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports. Assists with data mapping, migration, and legacy data uploads. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues. Decision Making Follows standardized procedures and written instructions to accomplish assigned tasks.

 Leadership Provided

 None. May oversee temporary or contract workers as needed 

Knowledge, Skills & Abilities 

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Good knowledge of accounting concepts, contractual, financial, and accounting terms. Good knowledge of department policies, processes, and procedures. Skill in use of Microsoft Office, accounting software, and databases. Ability to process numbers quickly and accurately. Ability to problem solve, troubleshoot, handle escalated issues, and resolve variances. Ability to work on a wide range of tasks. Completes tasks in creative and effective ways. Ability to coordinate with other departments, consultants, and project managers to execute tasks.

Minimum Qualifications – Education and Experience

 High school diploma or General Equivalency Diploma (GED). 3 years of accounting specific experience

 Preferred Education & Experience 

High school diploma or General Equivalency Diploma (GED) and 3 years of accounting experience. Experience with Oracle applications. Knowledge of procure to pay processes. Bachelor’s Degree in Accounting, Finance, and/or Business Administration

 Licensures and Certifications

 None required 

Essential Capabilities and Work Environment

 Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

 Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Good knowledge of accounting concepts, contractual, financial, and accounting terms. Good knowledge of department policies, processes, and procedures. Skill in use of Microsoft Office, accounting software, a