Administrative Assistant (Corporate Communications)

As infrastructure critical to the region’s growth and prosperity, BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study, in 2019 alone, BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76,000 jobs in the region and produced more than $443 million in state, local and federal taxes. BNA receives no local tax dollars. For more information, visit flynashville.com. Follow us on Facebook: @NashvilleInternationalAirport, Twitter: @Fly_Nashville and Instagram: @FlyNashville. Learn about New Horizon, our second renovation and construction program for the airport, at BNANewHorizon.com.

  Hiring Process:

• Apply online
• Interview(s)
• Offer
• Ten (10) year background check, including criminal history check, credit check, motor vehicle check, pre-employment drug screen and breath alcohol test
• Onboarding

 Benefits:  

• Deferred compensation plans
• Educational Assistance
• Health, Dental, Vision, Life, Disability Insurance
• Health Screenings
• Paid Holidays
• Annual/Bereavement/Military Leave

Accepting Applications until filled.

Minimum Starting Salary $20.94 per hour ($43,573 Annualized)

Job Summary: The Administrative Assistant for Corporate Communications and Marketing performs administrative support and assigned responsibilities to ensure efficient operations to the office. This includes budget coordination, calendar management, travel, meeting requirement and a high-level understanding of confidentiality. Other responsibilities include supporting the departments (Communications, Event Planning, Arts at the Airport and Customer Experience) to fulfill the mission of MNAA.

Essential Job Duties: 

• Coordinates activities within department providing direct support VP, Corporate Communications and Marketing.
• Enters agreements into financial and business systems and runs reports as requested from those systems.
• Keeps contracts updated for the website, social media, web feedback portal and Mailchimp.
• Completes business management activities for the department, including monitoring department budgets.
• Maintains and updates master community contact list.
• Serves as point of contact for outside consultants, contractors, and vendors desiring to work with the department on MNAA projects.
• Answers and directs phone calls in a professional manner.
• Greets department's visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
• Monitors the department's shared email folder and disseminates emails as appropriate.
• Organizes and schedules meetings and appointments.
• Produces and distributes correspondence memos, letters, faxes and forms.
• Attends meetings and takes accurate notes to ensure departmental assignments are accurate, updated and disseminated on the expected schedule.
• Develops and maintains filing system for department.
• Understands and maintains a high level of confidentiality.
• Handles sensitive information in a confidential manner.
• Receives, sorts and distributes mail.
• Participates in the implementation of new systems and technologies to support of Corporate Communications and Marketing Department.
• Orders and maintains office supplies for department.
• Organizes and books travel arrangements.
• Receives invoices, reviews for accuracy and submits for payment.
• Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
• Manages retention and destruction of departmental documents.
• Assists in preparing presentations and materials.
• Coordinates the repairs and maintenance of office equipment.
• Interprets policies, rules and regulations as required.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Maintains regular on-time attendance.
• Follows all safety regulations.
• Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
• Performs other duties as assign