UNIV - Program Coordinator II, College of Health Professions, Department of Rehabilitation Sciences, Division of Physical Therapy - Hybrid

Job Description Summary

This role is responsible for the strategic planning, coordination, and execution of complex program operations supporting the Department of Rehabilitation Sciences and the hybrid Doctor of Physical Therapy (DPT) program within the College of Health Professions. The individual in this position must adeptly interpret and apply agency and accreditation policies, procedures, regulations, and program requirements. Exceptional communication skills, the ability to manage multiple projects concurrently, and the capacity to meet deadlines with precision are imperative.

Maintaining confidentiality and fostering productive working relationships with faculty, staff, students, support departments, and the public are fundamental to this position. Proficiency in Microsoft Office applications, including Word and Excel, is required, with knowledge of PowerPoint considered an asset. The role demands flexibility, initiative, and the ability to adapt to evolving departmental priorities. Outstanding organizational and time-management skills are essential to sustaining operational efficiency and advancing departmental success.

Operating with minimal supervision, this position oversees the detailed logistics and operational management required to implement the hybrid Doctor of Physical Therapy (DPT) program. The role emphasizes the efficient organization and maintenance of data and processes while ensuring the timely and professional execution of all activities. Collaboration with faculty and staff is critical to coordinating the seamless delivery of on-campus lab immersion sessions. Advanced skills in logistics, communication, executing strategic activities, and negotiation are required to support the program’s success.

This position may offer the flexibility to work remotely, provided the candidate resides locally in the Charleston area. On-site presence is required during lab immersion sessions and as requested. The role reports to the Administrative Manager II of the Department of Rehabilitation Sciences.

To apply, include a detailed employment history, resume, cover letter, and a list of three professional references.

30% Administrative Operations
Provide strategic and operational oversight for the hybrid DPT program, acting as the logistics and operations manager during on-site lab immersion sessions. Collaborates with the hybrid Occupational Therapy Doctorate (OTD) Program Coordinator II routinely to optimize and coordinate the shared access and use of lab space and storage. Develop, implement, and continuously improve innovative processes and procedures that streamline program operations, enhance resource utilization, and adapt to the evolving needs of hybrid education. Tracks and maintains updates to the strategic plan and progress toward objectives for the program.

Oversee the logistics for 13 full-time faculty, over 50 temporary faculty, and 240 students estimated at 80 students organized into three cohorts. Facilitate the seamless planning and execution of two 10-day lab immersion sessions per semester for each cohort, with each session involving 6-10 full-time faculty and 25 temporary faculty. Act as the primary liaison between the DPT hybrid program and key stakeholders, including property representatives, MUSC public safety, residential DPT program administrative staff and other institutional departments. Proactively identify and address logistical challenges, ensuring all aspects of program delivery meet the highest standards.

Manage student and faculty access to learning labs, ensuring all spaces are prepared to meet instructional objectives with necessary supplies readily available. Organize and coordinate staff coverage during on-site sessions, working in close collaboration with the hybrid program director or assistant program director, faculty leadership team, student services staff, Accountant/Fiscal Analyst III, and Administrative Manager II. Design and implement staff workflows to maximize efficiency and support during high-demand periods. Ensure all operations are conducted within established budget parameters, maintaining fiscal responsibility.

25% Purchasing and Inventory
Oversee budget reports with the program director and Administrative Manager II and manage complex purchasing operations, including the procurement of products and supplies, ensuring strict adherence to quality assurance standards, safety protocols, and State procurement policies and procedures. Coordinate and maintain the inventory of expendable supplies and equipment, ensuring resources are available to meet program needs. Prepare detailed purchase requests and supporting documentation for all transactions, ensuring accuracy and compliance.

Utilize the State-issued purchasing card in full accordance with the State Procurement Code, ensuring all expenditures are properly allocated and documented. Promptly ident