Executive Assistant II - Global, Community and First-Gen Initiatives

Job Title

Executive Assistant II - Global, Community and First-Gen Initiatives

Agency

Tarleton State University

Department

Global, Community and First Gen Initiatives

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

This is a full-time, in-person position located on Tarleton’s main campus in Stephenville, Texas. Work hours are Monday-Friday; 8 AM-5 PM or as work requirements indicate. 

Responsibilities:
-Provides direct support to the Vice President for Global, Community and First-Gen Initiatives. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
-Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management.
-Formulate, Interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties.
-Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
-Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.
-Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
-Analyzes requirements for projects or initiatives.
-Serves as an Office Manager. Maintains and monitors budgets and has fiscal records management responsibilities.

Education and Experience:
-Bachelor’s degree in applicable field or equivalent combination of education and experience.
-Four years of related experience.

Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, and presentation applications.
-Ability to multitask and work cooperatively with others.

-Interpersonal and communication skills.

-Planning and organizational skills.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $49,000 to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!