STAFF ASSISTANT - 80061652

Requisition No: 862252 

Agency: Juvenile Justice

Working Title: STAFF ASSISTANT - 80061652

 Pay Plan: Career Service

Position Number: 80061652 

Salary:  $1,424.61 Bi-Weekly 

Posting Closing Date: 10/10/2025 

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The Department of Juvenile Justice Salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

 We value the service given to our country and support the hiring of service members and military spouses.

 

 

LOCATION AND CONTACT INFORMATION: 

LOCATION:  Circuit 8 Probation and Community Intervention, 14107 NW US HWY 441, N. Building, Suite # 200, Alachua, FL. 32615-6391

CONTACT PERSON: Tonya Allen, Administrative Assistant II at 386-361-0054 Tonya.Allen@fldjj.gov

STARTING SALARY:  $1,424.61 Bi-weekly. (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) 

DESCRIPTION:

Provides assistance to the Chief and Assistant Chief Probation Officer by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system WORKS. Prepares circuit meeting agendas, taking meeting minutes, organizing meeting documentation. Notify and follow up with building maintenance when problems arise.

JOB DESCRIPTION: 

Maintain vehicle log, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise. Reviews incoming job applications for completion and qualifications to print; send Ergometrics (ERGO) Test invitations to applicants applying for a JPO positions, proctor ERGO test and process test packets for scoring. Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading. Assisting with uploading closed files before shredding. Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets. Access Detention Review Reports from Juvenile Justice Information System (JJIS) on a weekly basis to provide to Chief Probation Officer, Assistant Chief Probation Officer and staff. Completes special assignments, research, and prepare reports. Maintains inventory and ensures annual reports are submitted on time. Performs other related duties as assigned. 

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the methods of data collection, and the principles and techniques of effective communication.

Knowledge of word and excel.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.

Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS:

Administrative office functions experience.

A valid driver’s license.

Knowledge of MyFloridaMarketPlace (MFMP) System.

Processing purchase orders, receiving orders, Equotes, state purchasing card using the SAMAS system.

SPECIAL NOTES: 

To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile.  Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug screening for direct care positions.