Commercial Property Coordinator

Company Description

Cirrus Asset Management, Inc. is currently seeking a Commercial Property Management Coordinator to assist with three assets located in Buena Park, Fullerton, and Santa Ana California.  The position will assist with day-to-day property management needs for the above-mentioned assets, two of which are commercial industrial and one regional mall.

COMPANY BACKGROUD:

Cirrus Asset Management, Inc. is responsible for the asset management and operational services in Commercial (Office, Retail, MOB, Industrial, Redevelopment) and Multifamily product types. Our properties are predominately located in California, Hawaii, Washington, Colorado, Texas, and Utah.

Job Description

KEY RESPONSIBILITIES/DUTIES:

Oversees, Maintenance/Engineering Staff, and various contractors (general contractors, security, janitorial, landscaping, parking lot and grounds maintenance, parking management, mechanical, electrical, plumbers, roofers, and others.)

• Develops, manages, and directs brokerage relationships in the market.
• Understands current and changing lease terms in the above-mentioned submarket and can skillfully negotiate and prepare Letters of Intent for both renewing and new tenants to COO, Commercial and the Ownership Representatives, via broker representation where applicable.
• Develop and maintain market knowledge of the buildings surrounding property.
• Support lease contract-related document preparations (Leases, Amendments, Addendums, LOI’s) and possess a working knowledge of core lease clauses and provisions.
• Works closely with the Division Head, Asset Manager, and the Property Manager in regard to Landlord Work and Tenant Improvement related estimates. 
• Liaison between Tenant(s) and Property Managers prior to lease execution.
• Using solid organizational skills and an eye for economic details, track and report on the leasing process to executive management on a weekly basis.
• Develop and implement marketing plans to improve occupancy.

Qualifications

KEY TRAITS FOR SUCCESFUL CANDIDATE:

• Proven track record of successfully completing challenging projects and managing multiple priorities. 
• Negotiation experience, detail oriented and strong interpersonal skills to effectively coordinate with clients, partners, tenants, managers, and other professionals.
• Possesses quality writing skills, both technical writing and professional business communications.
• Proven analytical and creative problem-solving skills.
• Passionate attitude, outgoing and focused work ethic.
• Thrive off of team, pace and urgency.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• A minimum of two years of successful leasing / property management experience in a commercial office environment.
• An Active Texas Real Estate Agent License is mandatory.
• Ability to read, interpret, and fully understand commercial leases. In addition to abstracting leases, and critical lease provisions.  
• Ability to effectively present information to prospective tenants, business owners, and Cirrus’ leadership team.
• Ability to respond effectively to the most sensitive inquiries or complaints in a timely and professional manner.
• Make sound leasing / property decisions from market-based projections using knowledge of commercial real estate markets and interpretation of current trends.
• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Experience with Yardi or similar software.
• Prior experience with maintenance or service ticketing system software such as Angus preferred.

PHYSICAL DEMANDS: 

• In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
• The nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard equipment. Ability to climb up and down a ladder and move around sites. Exposure to dust, dirt or other construction hazards during site visits.

Additional Information

Location: Buena Park

Pay: $21-$24 hourly

Schedule: Monday - Friday (9am - 6pm) 

The above job description is not intended to be an all-inclusive list of duties and standards of the position.

All your information will be kept confidential according to EEO guidelines.