Administrative Assistant to Biomedical Sciences

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for an

Administrative Assistant for Biomedical Sciences (Full-Time)

 

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

 

SALARY:

 

$20.00 - $22.75 per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

 

BENEFITS:

 

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

 

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

 

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance to the Faculty of the Biomedical Sciences Department.

Essential Job Functions

• Assist faculty with their planning and execution of curricular activities including labs, lectures, quizzes, and small group activities.
• Assist faculty with posting their teaching materials into the Learning Management System.
• Assist Department Chair with calendar.
• Track student attendance.
• Order and receive supplies for the department, including submission of requisitions.
• Schedule departmental meetings and other departmental events as assigned.
• Assist faculty in organizing work-related travel and reimbursement requests.
• Serve as support staff and record keeper to assigned committees including scheduling, attending, and taking minutes.
• Perform general office support duties including maintaining electronic and paper files, answering phones, completing reports, creating correspondence, proofreading, maintaining office equipment, and overall department organization.
• Assist with departmental budget management and tracking.
• Other duties as assigned by the Chair of the Biomedical Sciences Department or chair’s designee.

Marginal Job Functions

• Assist administration, faculty, and staff in special projects as necessary.

Required Knowledge, Skills, and Abilities

• Ability to communicate well and work effectively in a team-based environment.
• Working level of computer skills, specifically Microsoft Office products (Teams, Word, Excel, PowerPoint, and Outlook) as well as video conferencing (e.g., Zoom).
• Ability to work with a high level of attention to detail, organization, and quality.
• Ability to multi-task effectively and efficiently.
• Ability to recognize and solve problems quickly.
• Ability to maintain strict confidentiality of protected data (student grades, etc.)
• Ability to learn new software programs.
• Effective time management skills and ability to meet deadlines.
• Initiative and independence in carrying out job responsibilities.
• Ability to keep a clean and well-organized working environment.
• Support for RVU’s institutional values, which are service, integrity, diversity/equity/and inclusion, excellence, collegiality, innovation, and compassion.

Minimum Qualifications

• High School diploma or equivalent.
• Experience working in an administrative support role.
• Experience working in various software programs.

Preferred Qualifications

• Professional certificates or college degree (associates or other advanced degree) from an accredited institution.
• Advanced level of computer skills, specifically Microsoft Office products (Teams, Word, Excel, Outlook, and PowerPoint) and video conferencing.
• Professional background or experience in education.
• Knowledge of scientific and medical terminology.
• Experience with budget managem