Temporary Clinical Trials Administrative Associate - Dell Medical Oncology - (UTEMPS)

Job Posting Title:

Temporary Clinical Trials Administrative Associate - Dell Medical Oncology - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2024.

Purpose

Assist with administrative tasks in the clinical research department. This position works with the Department of Oncology faculty and staff to facilitate and coordinate administrative, clinical, and financial aspects of multiple research projects. This position requires data entry, file management, document organization, gathering of essential documents, and optimizing feasibility assessments.

Responsibilities

• Work independently to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record information into study-specific data-capture systems (both electronic and paper-based). Resolve and answer data queries with minimal errors. Make independent judgments about the relevance of the clinical data to the research for complicated oncology research subjects. Create and maintain patient shadow charts (paper and eCharts). Enter completed patient visits, protocol deviations, and additional data points into the Clinical Trials Management System. Collaborate with members of the Clinical Research Program team to ensure data entry is up to date and accurately reflects activities relating to research. Request medical records and archival tumor tissue when required from outside medical facilities. Independently develop study-specific or program data acquisition forms. Work professionally with research staff to review and correct data recorded in the case report forms.

• Exercise independent judgment on query resolutions. Principally responsible for maintaining computer spreadsheets and databases for research studies. Understanding research study flow, work with clinic staff support services and research team members. Collate and maintain clinical information from multiple sources into research charts, eCharts, study binders, etc. Help track and maintain research subject schedules based on complex protocol-specific requirements. Departmental newsletter creation and distribution, SOP maintenance, and update logs. Assist the Clinical Research team with tracking laboratory sample supplies, completing requisition forms, and assembling kits for upcoming research subject visits for assigned clinical trials. Assist the Clinical Research team with tracking and processing research subject samples following study-specific guidelines for storage and/or shipping. Other related duties as assigned.

Required Qualifications

Bachelor's degree in a science-related field and 1 year of administrative level experience or high school/GED and 5 years of clerical experience. Relevant experience in the medical field. Demonstrated understanding of medical terminology. Strong computer skills, attention to detail, and ability to organize work. Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives. Ability to work independently and to carry out complex tasks. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than two years of relevant experience in the medical field. Experience with data entry and databases. Knowledge of Oncology practice and terminology. Prior experience in billing compliance. Prior experience in basic processing and shipping of laboratory samples. Competency in Microsoft Office software. Knowledge of HIPAA regulations. Knowledge of Good Clinical Practice.

Hourly Rate

$18.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week - 20

• The work hours are from 8 a.m. to 12 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current univer