Administrative Coordinator (Onsite)

Date Posted:

2025-12-01

Country:

United States of America

Location:

HNY33: Bohemia, Long Island, NY (INC) 613 Johnson Avenue , Bohemia, NY, 11716 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position.​ The company will not seek an export authorization for this role.

Security Clearance:

None/Not Required

Collins Aerospace in Bohemia, NY, is seeking a high-performing Administrative Coordinator who is energized by supporting complex operations and making a meaningful impact every day. Are you excited about the idea of helping senior leaders maintain a fast-paced operation that runs smoothly? Do you thrive in roles where your organization, judgment, and proactive approach help entire teams succeed? In this role, you’ll support the Director of Operations and the Operations leadership team, partnering across union and non-union groups to drive business priorities forward. You’ll join a collaborative, mission-driven organization that values precision, teamwork, and continuous improvement—and you’ll play a critical role in keeping our operations performing at their best.

What YOU will do

• Manage complex calendars, prioritize meeting requests, and respond on behalf of the Director of Operations to ensure smooth workflow across the Operations organization.
• Coordinate with contractors, service providers, and city/state agencies while ensuring accurate processing of billings and purchase requests.
• Prepare for key meetings by organizing materials, setting pre-briefs, capturing action items, and maintaining follow-up systems to ensure deadlines are met.
• Proactively identify opportunities to increase leader and team productivity, continuously improving administrative processes and anticipating the needs of the department.
• Generate professional-quality charts, reports, correspondence, and presentations, enabling data-driven decisions and clear communication.
• Support employee engagement efforts, coordinate events, manage office supplies, and uphold budgeting practices to keep operations running efficiently.
• Solve routine problems, plan and manage assigned tasks with minimal guidance, and provide overtime support when required.

What YOU will learn

• How to work closely with senior leadership in a highly matrixed organization and strengthen your ability to influence operational efficiency.
• How union and non-union operational environments function, gaining exposure to cross-functional workflows and business processes.

Qualifications YOU Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• 4+ years of experience in administrative support, project coordination, or a related role.
• Prior experience preparing meeting materials, agendas, presentations, and capturing/communicating action items.
• Prior experience managing calendars, coordinating meetings/events, processing expenses, and preparing data reports.

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Qualifications We Prefer

• Demonstrated project management capabilities, including building strategies, defining actionable steps, and ensuring on-time completion.
• Ability to understand operational workflows, exercise sound judgment, and work across a diverse, matrixed organization.
• Strong verbal and written communication skills with a professional presence and polished phone/reception etiquette.
• Ability to prioritize multiple tasks, make quick decisions, and work proactively in a dynamic environment.
• Experience supporting senior-level leadership.
• Familiarity with MS Project.
• Experience in technical writing, proofreading, and summarizing monthly reports and meeting minutes.

What We Offer

 Some of our competitive benefits package includes:  

• Medical, dental, and vision insurance 

•  Three weeks of vacation for newly hired employees 

•  Generous 401(k) plan that includes employer matching funds 

•  Tuition reimbursement  

•  Life insurance and disability coverage 

•  Ovia Health, fertility, and family planning 

•  Employee Assistance Plan 

•  Incentives for a Healthy You 

•  Autism Benefit  

•  Doctor on Demand  

•  Adoption Assistance  

•  Second Opinion program  

•  And more!  

Learn More & Apply Now!

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