Executive Booking Assistant | Full Time | Rhode Island Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.    

Overview

The Executive Booking Assistant is required to be adept at administrative tasks, while drawing on strong interpersonal skills and proven sales ability in order to maximize the usage of space in the at the CORE facilities in general. The Executive Booking Assistant will need to understand the complexities of a multi-use sport and entertainment facility and be expected to assist with all major events. 

  

This role will pay a salary of $33.00 to $37.50

 

Job expires 08/01/2024 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays). 

About the Venue

Conveniently located in the heart of downtown Providence, the RICC is within walking distance to restaurants, hotels, shops, art galleries, night clubs, museums and more. We offer 100,000 square feet of exhibition space, 20,000 square feet of ballroom space, 23 meeting rooms, and 30,000 square feet of pre-function space.

Responsibilities

• Co-ordinate and assist GM in all Booking inquiries within RICC. 
• Help prepare, administer and coordinate all booking administrative tasks including contracts, booking confirmations, insurance and deposits. 
• Work alongside the Events Manager and other departments where necessary in the execution of all functions of events. 
• Deal with historic rental groups, addressing concerns and complaints. 
• Pursue new rental opportunities when required with potential corporate and community clients.
• Assist GM in planning and implementing programs and events at the facility to increase usage.
• Maintain awareness of budget expectations and work towards achieving them. 
• Keep accurate and easily accessible records of rentals, including relevant customer information.
• Liaise with operations and other appropriate departments to ensure the smooth delivery of events
• Introduce new program ideas and special events. 

• Develop and maintain working relationships and regular communication with public, private and community groups 
• Other duties as required. 

Qualifications

• Direct booking and/or event experience preferred.   
• Proven planning, and organizational skills 
• Strong interpersonal, verbal and written communication skills 
• Strong computer skills and knowledge of MS Office and other relevant scheduling and bookkeeping applications  
• Some travel and weekend work maybe required 

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.