Team Assistant - Mandarin Speaking & Project Coordination - 12 Mon

About the job

Team Assistant - Mandarin Speaking & Project Coordination - 12 Month Contract

As team assistant, you will be responsible to manage the day to day team operation, coordinate team meetings internally and with HQ. Provide administration support to employees regarding general enquiries, manage employee expense filing, invoicing and accounts payable administration, collaborate with other team assistants in Ireland and in China, organize team building and company social activities.

You will also have the opportunity to coordinate multiple projects in parallel, and contribute to every aspect of project lifecycle, from inception, initiation, scope definition, work breakdown, resource management, project schedule, to risk control, stakeholder management, project charter, monitoring and controlling.

Fluent English and Mandarin is mandatory for this role. Previous project management experience preferable, but not essential. Abilities to write well-structured PPT, Word document, and Excel a distinct advantage. Attention to details, great time management skills and be able to communicate effectively with technical and none technical experts is expected from the role.

Key Responsibilities

• Conducts team meetings/teleconferences, provides agendas, meeting minutes with follow-up actions identified.
• Communications on behalf of the leader when agreed.
• Screening and prioritizing communications, both external and internal.
• Scheduling and arranging meetings and appointments.
• Preparing agendas, reports, presentations, and other important materials.
• Special events and project management as needed.
• Calendar and Expense management, Travel planning.
• Coordinates projects; Communicates changes and progress; Ensure project progress and information is communicated often and accurately.
• Manage the flow of project information between the team and the HQ, through regular meetings and written communications.
• Ensure the production of formal project progress and other reports.

Requirements

Skills Needed:

• Excellent written and verbal skills in English and Mandarin.
• Professional curiosity of the business.
• Previous team assistant experience preferable.
• Previous project management experience a distinct advantage.
• Ability to create well-structured PowerPoint, Word, and Excel documents.
• Strong planning & organizational skills with excellent speaking, presentation, and writing skills.
• Proactive and willingness to remove blockers and solve problems.
• Self-organized, strong attention to detail, ability to multi-task in a fast paced environment.
• Enthusiastic, highly motivated and a very good team player.

Preferred Experience:

• Understand the basic concept of agile development methodology, Scrum and Kanban.
• Understand project management lifecycle.
• Experience with software development lifecycle is a bonus.
• Understand the basics of Cloud Service.
• Experience managing multiple high priority projects.
• Experience supporting a team for their administrative needs.
• Flexibility with working schedule during times of urgency.
• Demonstrated ability to stay organized and meet deadlines.

Benefits

• Paid Time Off
• Work From Home
• Training & Development

ONLY CANDIDATES WHO MAY LIVE AND WORK IN IRELAND WITHOUT RESTRICTION CAN BE CONSIDERED FOR THIS POSITION.

DUE TO THE HIGH VOLUME OF REPLIES, ONLY CANDIDATES WHO ARE SHORTLISTED FOR INTERVIEW WILL BE CONTACTED

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