Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

This role is responsible for providing executive administrative support to the VP, Global Procurement Services and the VP, Procurement Business Services both based in New Burnswick, NJ.

 

The Executive Administrative Assistant (EA) will provide high-impact administrative support enabling efficient operation, strategic scheduling and successful execution of cross-functional initiatives in a fast-paced environment.  This role requires discretion, proactive ownership, and strong collaboration across the organization, with a focus on calendar management, travel & expense processes, procurement support, data gathering, meeting logistics, and confidential material handling.  The successful candidate will be adept at leveraging the latest tools and technologies, and independently assessing and resolving complex situations while demonstrating flexibility in response to shifting priorities.

Major Duties & Responsibilities 

• Independently manage complex, cross-time-zone calendars and strategic schedules, prioritizing competing demands, enforcing calendar hygiene, and ensuring executive time is optimized for high‑value activities.

• Arrange and oversee domestic and international travel, including itineraries, visa support, travel preparation, and timely reconciliation of travel expenses.

• Plan, coordinate, and execute high‑impact meetings, executive visits, and events—defining agendas, preparing materials, managing logistics (venue, AV, catering, and virtual platforms), and driving post‑meeting follow‑up.

• Serve as a trusted liaison and professional representative for the Global Procurement leadership with internal and external stakeholders, handling sensitive communications and building strong cross‑functional relationships.

• Handle confidential and sensitive information with the highest level of discretion, independent judgement, and adherence to corporate ethics and compliance standards.

• Support procurement and purchasing workflows, including initiating and tracking purchase orders, coordinating vendor communications, and partnering with Procurement Business Services to ensure timely execution.

• Act as the Vice Presidents’ proxy in financial and human resource systems—processing transactions, supporting expense management and ensuring accuracy in system entries.

• Maintain and govern department materials and digital repositories (e.g., SharePoint, org charts, distribution lists, conference room schedules), ensuring version control, secure access, and up‑to‑date documentation.

• Collaborate closely with other executive assistants and administrative colleagues across the corporation to streamline cross‑functional workflows, ensure continuity of coverage, and share best practices.

• Support onboarding, offboarding, and recruiting coordination for the Procurement organization to facilitate seamless team transitions and integration.

• Proactively identify, recommend, and implement process improvements and standard operating procedures to increase efficiency in calendar management, meeting effectiveness, procurement processes, and project tracking.

• Independently assess and resolve complex or escalated situations, adapt quickly to shifting priorities, and consistently follow through to completion.

• Leverage contemporary productivity tools and technologies to automate routine tasks, prepare accurate reports and data summaries, and enhance executive decision‑making.

• Ad hoc assignments, events, projects as determined by corporate priorities