Database Administrator (EX) (2024-2025) - Mount de Sales Academy, Catonsville MD

The Archdiocese of Baltimore is looking for a Database Administrator to provide operational database services and support for its production databases and infrastructure. We seek a highly competent and highly motivated individual in this role; in turn, we provide mentorship as well as ample opportunities for professional growth in a wide spectrum of database and systems-related roles.

Essential Functions

Database Manager:

• Manages the users and the data of the integrated MDSA Blackbaud platforms, including functions related to Academics, Advancement, Finance, and Admissions.
• Collaboratively envision the School’s long-term database integration and assess the needs and capacity to meet that integration.
• Regularly contribute to the creation and maintenance of the School’s database documentation.
• Maintain the integrity of the database by completing regular maintenance. 
• Serves on the MDSA Technology Team and attends Technology Team meetings.
• Executes the necessary procedures to collect accurately, input, verify, and share data with the Mount de Sales Constituencies: faculty, staff, students, parents, and alumnae.
• Supports the community with user account creation and access in conjunction with the Business Office and Technology Team.
• Coordinates updates to constituent data in multiple systems.
• Maintains relationships with Blackbaud sales and customer service and other database customer service representatives. Serves as a conduit with customer service to troubleshoot constituent needs.
• Identify database-related hardware and software application needs of the school.
• Supports the Technology Team in integrating Blackbaud programs with other digital applications.
• Facilitate, support, and conduct training and implementation of MDSA Blackbaud Platforms.
• Organizes processes and procedures for using the Blackbaud database, including forms, reports, lists, imports, exports, and file uploads.
• Collaboratively envision the School’s long-term database integration and assess the needs and capacity to meet that integration.
• Perform other duties as assigned by the Principal and Vice Principal of Academic Affairs for Registrar duties; perform other duties as assigned by the Business Manager and Director of Advancement for accurate financial processing.

 

Registrar:

• Oversees all aspects of our SIS/LMS, Blackbaud’s Educational Management Solutions, including supporting multiple managers within Blackbaud.
• Assists the Vice Principal of Academics with scheduling by offering technical support to the process, processing schedule change requests, and updating students’ schedules by schedule change due dates.
• Support academic services with annual tasks such as academic year calendar set-up, quarterly and annual updates, scheduling, and the preparation and publishing of report cards and transcripts.
• Facilitate and monitor entry and maintenance of academic information including courses, activities, groups, reports, forms, grades, etc.
• Creates academic lists and documents including, but not limited to: honor roll, report cards, academic probation, and transcripts.
• Manages the data and the process for the enrollment, transfer, and withdrawal process.
• Manages the interface between MDSA Blackbaud Platforms and all other student-related software systems for the school.
• Maintains the electronic version of the master textbook list and coordinates with Department Chairs on textbook and consumable ordering.
• Processes student requests such as driver's permits, work permits, etc.
• Compiles statistical data on registration and enrollment for administrative use.
• Create queries and lists to be used by employees as needed.
• Maintain the electronic student records and student hard copy files.
• Interprets and ensures the registration policies of faculty and students.
• Directs preparation of student transcripts; prepares commencement list; reviews and updates academic records of students; compiles graduation requirements for publication in school bulletins; in coordination with the Academic Support Staff, maintains lists of students who are on academic probation, require summer school and who are in danger of not meeting their graduation requirements.
• Registers new students; registers students for the following year; records schedule changes on permanent transcripts; maintains class count lists; withdraws students and forwards records to other schools on request.
• Adjust student records as needed, including but not limited to adjusting family relationships, updating contact information, and editing enrollment years.
• Maintains data and statistics, and provides reports to the Maryland State Department of Education, teach