APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State University Police and Public Safety (UPPS) is responsible for protecting and serving more than 100,000 students, employees, and visitors at all campuses across the Commonwealth of Pennsylvania. We are a cohesive and centralized department with sworn police officers who have full law enforcement authority serving all campuses with our headquarters located at University Park. 

We are hiring a UPPS Administrative Assistant - Police Recruitment to join our team. We're looking for a well-rounded Administrative Assistant to provide assistance to the District Chief overseeing police administration at the University Park campus. This position is a central link connecting the Penn State Police Department with various local, state and federal policing agencies, outside vendors, University-wide departments, as well as Penn State personnel to include students, faculty, and staff members.

Responsibilities will include:

• Administrative aspects of the recruitment process:
  • Assist in the posting and maintenance of job vacancies in Workday
  • Work in tandem with Talent Acquisition and Human Resources to ensure timely completion of all hiring requirements
  • Schedule candidate interviews
  • Coordinate pre-employment appointments, fingerprints, and meetings
  • Create and maintain files and databases for all candidates
  • Submit all recruitment-relevant paperwork related to the hiring and onboarding of new employees
  • Participate in the development and scheduling of initial new hire week requirements

• Updates to department Intranet:
  • New hire, separation, transfer, and promotion announcements
  • Contractual seniority lists updates

• Maintain department email and listservs via Office 365
• Support and back-up to department key and facility coordinator
• Support and maintain supervisor meeting schedules
• Collect, organize, research, and analyze information and data to assist in preparing reports, presentations, summaries, and proposals

This position will work in various University databases and software programs including, SIMBA (System for Integrated Management, Budgeting, and Accounting), Workday/Worklion (our HR Information System), SAP Concur, scheduling software and lost & found tracking among others.