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Business Operations Coordinator
Equity MethodsScottsdale, United Statesfull_timeVerifiedPosted 16 Jun 2025
About the role
Business Operations CoordinatorClick here to watch a short video introducing the openings on our Operations team.Equity Methods is looking for a responsive, energetic, and detail-oriented Business Operations Coordinator to support our corporate function (Marketing, HR, and Operations).With rapid growth, we are running dozens of internal and external events, exhibiting at conferences, running recruiting initiatives, and maintaining a 40,000 sq ft building. The successful candidate will be proactive, organized, comfortable working with different personalities, and able to execute in a fast-paced, judgment-rich environment. We are a culture that values high attention to detail, a bias toward action over talking, strong analytical reasoning, and exceptional judgment.Please note that this position does require availability for short overnight trips multiple times during the year. Availability for these 1-3 day trips is required during the months of September, October, May, and June. Additional brief trips may occur at other times of the year.
About Equity Methods Equity Methods is a finance, accounting, and human capital consulting firm that embraces the synergistic role of technology and expertise in creating client impact. We deliver impact-rich services across three core practice groups: financial reporting, valuation services, and HR advisory.With over 100 professionals and experience serving hundreds of publicly traded clients (including 45 Fortune 100 companies), Equity Methods seeks to combine the best of a large professional services firm with the best of an entrepreneurial, technology-enabled company. We work hard in the quest to have high impact and deliver exemplary client service that supports our client retention and overall growth story. We have consistently been rated a Top Company to Work for in Arizona.
Roles and Responsibilities This is a lead execution role across a number of domains, in particular, conferences, external events, and recruiting operations. Operations team members hold different specializations, but load balance and rotate work based on seasonality and emerging priorities.
1. Conference and Event Execution Works with business development, consulting, recruiting, and marketing teams, as well as outside vendors. Travels onsite for setup and support when needed.
About Equity Methods Equity Methods is a finance, accounting, and human capital consulting firm that embraces the synergistic role of technology and expertise in creating client impact. We deliver impact-rich services across three core practice groups: financial reporting, valuation services, and HR advisory.With over 100 professionals and experience serving hundreds of publicly traded clients (including 45 Fortune 100 companies), Equity Methods seeks to combine the best of a large professional services firm with the best of an entrepreneurial, technology-enabled company. We work hard in the quest to have high impact and deliver exemplary client service that supports our client retention and overall growth story. We have consistently been rated a Top Company to Work for in Arizona.
Roles and Responsibilities This is a lead execution role across a number of domains, in particular, conferences, external events, and recruiting operations. Operations team members hold different specializations, but load balance and rotate work based on seasonality and emerging priorities.
1. Conference and Event Execution Works with business development, consulting, recruiting, and marketing teams, as well as outside vendors. Travels onsite for setup and support when needed.
- Track and drive progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more
- Pack and ship marketing materials: booth, equipment, brochures, TL, tchotchkes, dinner gifts, etc. Double-check and complete checklists to ensure there are no surprises
- Coordinate event invitations (paper and digital) and manage RSVP list
- Coordinate with marketing and practice leaders to finalize arrangements
- Participate in updating tickler lists; share information with other groups as needed
- Demonstrate superb [independent] research and vetting skills to select venues and vendors (catering, decorators, musicians etc.) to drive the best outcomes in quality, cost, and event execution
- Balance cost, quality, and simplicity, demonstrating excellent judgment
- Support contact reach-out efforts by reviewing lists to ensure airtight accuracy, helping to ghost-write emails, track RSVPs, and interface with our marketing automation software
- Negotiate with venues to arrive at final terms; be on top of all the details
- Develop and follow event day checklists (e.g. tables, technology, timing) to ensure everything meets standards and the execution conforms to the plan
- Utilize exemplary research and vetting skills in researching and coordinating recruiting ev
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