Portfolio Administration Associate Manager

Job Title

Portfolio Administration Associate Manager

Job Description Summary

Responsible for all aspects of Portfolio Administration and to work as part of a team ensuring efficient and accurate accounting of client data records, rent processing and reporting requirements.

Job Description

• Responsible for supporting day to day activities and point of escalation for any questions or concerns that may arise

• Extract pertinent and critical data from Real Estate Lease documents and generate Rent Memo to formalize and authorize updates to database
• Ensure that the Lease accounting process is properly set up in the database
• Work with the Lease Accounting Manager on Lease accounting schedules and updates
• Perform final quality review of lease and sublease data abstraction to ensure accuracy. Verify and sign off on the quality of lease abstracts via a lease audit checklist
• Review database ensuring all data is current, accurately classified and reviewed for quality assurance
• Must possess ability to produce accurate rent roll for both tenants and subtenants. This includes the confirmation of rent changes and the development of month over month variance analysis, special handling requests, and all necessary steps to ensure the proper monthly payments to landlords
• Review rent statements to validate recurring and non-recurring charges and facilitate updates to database as required. Ensure that all local charges are properly made by the applicable branch
• Assist as necessary to ensure that Tenant Improvement Allowances are properly tracked and collected
• Perform desk audits of annual operating expense statements to ensure all expenses are consistent with the terms of the lease. Bill out to subtenants the proportionate share of expenses
• Manage sublease agreements including subtenant billing, aged receivables and proactive collection of past due rents
• Support the forecast process
• Assist as necessary on all actions and options. Collaborate with transaction team to ensure that all actions and options are addressed, and notice dates are met
• Timely and accurate delivery of all standard and ad hoc reporting
• Outline/oversee continuous updates to the process playbook
• Recommend new approaches, policies, procedures to drive continuous improvements and efficiencies
• Review business terms of Estoppel Certificates, SNDA Agreements to ensure business terms are accurately reflected. 
• Perform standard processes established for client and will participate in providing suggestions for continued improvement and streamlining of procedures
• Participate in client meetings

Requirements

• BA/BS degree required preferably in Finance, Accounting, Real Estate or related business areas.
• Minimum of 5 years’ experience in Lease Administration or Portfolio Administration, experience in Lease Accounting preferred
• Strong communication skills and a strong commitment to and affinity for delivering the highest level of internal client service
• Strong knowledge and demonstrated competence on various software, databases, analytical tools, including Microsoft Office Suite as well as superior knowledge and skill using Excel
• Excellent analytical and organizational skills are required
• Self-starter capable of working independently and organizing workflow to meet changing priorities and deadlines
• Able to create detailed financial and analytical reports, business correspondence, and procedural manuals
• Able to effectively present information and analysis and respond to questions from groups of managers and internal clients
• Position is located in Weehawken, NJ

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, mark