Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Lonoke Extension Center Director

Department's Website:

uada.edu

Summary of Job Duties:

Summary:
The Administrative Specialist III is responsible for performing administrative duties including human resources, finance and general office management.
Job Duties:
Performs administrative duties for the department.
Answers phone calls for assigned faculty and staff, directing calls and responding to inquiries and requests for information. Processes incoming and outgoing mail. Handles routine correspondence. Maintains up to date mailing list and program files.
Maintains familiarity with UADA policies and procedures. Maintains understanding of Workday processes. Attends required meetings and training sessions to keep up to date on policy and procedures for UADA.
Assists department head or associate department head with hiring processes such as position descriptions, job requisitions, and new employee onboarding.
Assists supervisor and department faculty and staff with plans and arrangements for upcoming meetings, seminars, and training and with the preparation of documents or materials that may be needed. Arranges for meeting facilities, transportation, lodging, catering, and/or meals.
Reponsible for gathering data and creating various documents for end of year reporting and evaluations.
Gathers appropriate paperwork and documentation for internal grants for assigned specialist.
Maintains departmental budget and account balances for grants and other funding sources.
Completes all steps of the procurement process, from requesting bids or locating necessary items to completing purchase requisitions in Workday
Provides required documentation to expedite payments and reimbursements.
Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies for department.
Responsible for completing spend author