DOC Chief Compliance Office Policy and Directives EXECUTIVE SECRETARY I

 

Title: Executive Secretary I (Upward Mobility)

Job Requisition ID: 48175
Closing Date: 07/15/2025 11:59 p.m.
​Agency: Department of Corrections - Concordia Court
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding - Clerical - UMP Certificate 
Bilingual Option: None
Salary: Anticipated Starting Salary $4414 a month; Full Range $4414 - $6186 a month.
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is looking for a well-organized candidate to serve as the Executive Secretary I in the Policy and Directives Unit.  The ideal candidate will be well versed in administrative secretary duties including, but not limited to gathering and processing information, monitoring project completion, and performing receptionist duties.  The ideal candidate will also be task-oriented and self-motivated with strong interpersonal skills.  We are seeking an upbeat candidate to become an integral part of a team and contribute to a harmonious work environment.  We encourage all qualified applicants to apply.

Essential Functions

• Serves as administrative secretary.
• Gathers background data from designated sources to assist manager in preparing responses.
• Keyboards correspondence, reports, and other material.
• Serves as timekeeper for staff.
• Serves as a receptionist.
• Maintains personnel files.  
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college, and one (1) year of secretarial experience OR completion of high school, and three (3) years of secretarial experience.
• Requires the ability to keyboard accurately at 55 words per minute.

 

**Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.