Academic Services Budget Director

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

220 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200101 Ofc for Academ Fin Admn & Plng

Work Shift:

UR - Day (United States of America)

Range:

UR URG 117

Compensation Range:

$122,044.00 - $183,065.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
Under general direction and with considerable latitude for independent judgment, develops and maintains budgets and tools to support operating budgets, capital budget planning, academic service delivery, data analytics, and budget guidance to support Student Life, Academic Excellence, Graduate Education, Research Administration, Libraries, and Support & Engagement groups. Works closely with service group leaders and collaborates with other institutional departments, such as Student Life Auxiliaries, finance, information technology, facilities and human resources, to ensure coordination and integration of budget and operational measures of efficiency that support the academic enterprise. Provides direct supervision of space operations, business administration and ambassador teams supporting academic services groups.

ESSENTIAL FUNCTIONS

• Business Operational Analytics
• Partners with Vice Presidents, Vice Provosts and their teams to understand business and resource needs related to budgets, staffing levels, space, and technology in support of academics, student life, and research.
• Leads and participates in planning, policy development, process improvement, and problem solving related to increasing efficiencies within the Academic Center.
• Partners with Deans and academic leaders to implement new processes, resources, and workflows.
• Works with cross-functional teams to identify opportunities for cost savings and process improvements.
• Identifies opportunities for increased efficiency in systems and procedures. Creates, updates, and maintains standard operating procedures.
• Identifies potential operational risks and develops strategies to mitigate them to ensure business continuity.
• Capital Budget Management
• Compiles capital project requests and supporting materials to ensure conformance and highlights relevant financial items and business case for review.
• Prepares, analyzes, and presents monthly capital financial summary to Deans and academic leaders, highlighting relevant financial trends and impacts.
• Provides budget forecasting for large projects, in partnership with key stakeholders such as Facilities, Planning, and Project Management teams.
• Ensures budgets assigned are met and analysis is translated into actionable insight and shared in timely ways to optimize performance.
• In partnership with school Financial Officers, and members of the Academic Finance Administration and Planning team, assists with or prepares budget projections for Academic Center.
• Continuously evaluates and improves the budget process to streamline workflows, enhance efficiency, and ensure accuracy and integrity of budget data.
• Collaborates with the Office of Financial Analysis and Planning to identify and implement best practices, technology solutions, and process improvements to optimize the budget process.
• Academic Services Management
• Analyzes current academic service support model and makes recommendations for updates and changes. Using knowledge about the academic service structure as well as operational efficiency and best practice, identifies similar and/or overlapping services provided to students and faculty, and develops a model that allows overlaps to be continually identified, documented, and reviewed for effectiveness by deans, vice provosts, vice presidents, and other leaders as appropriate.
• Partners with key stakeholders to determine the appropriate levels of services needed, and ensures effective delivery of services, reviewing regularly.