DOC Hill CC Clinical OFFICE ASSOCIATE - Field Services

Agency :  Department of Corrections 
Closing Date/Time: 06/06/2024 11:59 p.m.
Salary:   Anticipated Starting Salary (Effective 7/1/24) $4,003 a month; Full Range $4,003 - $5,256 a month.  
Job Type:   Salaried 
County:   Knox  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  38011 

 

Position Overview

Position Marketing Statement: The Office Associate, located at the Hill Correctional Center, serves as clerical support for the institution’s Field Services Department. This position requires confidentiality, accuracy, and strict attention to detail. The ideal candidate is self-motivated, task oriented, and organized with strong interpersonal and communication skills. We are looking for a dedicated candidate that can be trusted to display professionalism, integrity, civility, transparency, accountability, and responsiveness in all actions. We encourage all qualified individuals to apply. We encourage all qualified individuals to apply.

Job Responsibilities

1. Prepares and maintains complex and confidential records and reports for the daily operation of the Field Service Office.
2. Works in conjunction with Field Services Representatives in obtaining individual in custody release plans.
3. Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including legal, medical, and psychological terminology where an understanding of specialized items is required to ensure clarity and accuracy.
4. Serves as receptionist for the Clinical Services Department.
5. Serves as back up to Office Associate – Visit Coordinator.
6. Serves as back up to Office Associate – Clinical Services.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge skill and mental development equivalent to completion of high school AND two (2) years of related office experience.
2. Requires the ability to keyboard 45 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and in