Senior Administrative Assistant - Police Special Ops

Position Title:

Senior Administrative Assistant - Police Special Ops

Job Posting Closing Date:

***OPEN UNTIL FILLED***

Provo City Police is looking for a full-time Senior Administrative Assistant to support the Special Operations Division of Provo City’s Police Department.

This position involves advanced clerical support work and event planning skills relative to Police Departments activities and events. Civic-minded individuals interested in supporting the numerous services provided to the residents of Provo City by the Police Department are strongly encouraged to apply.

Job Details

What is the compensation package?

Pay: (G22) $20.44 - $28.18 per hour (depending on qualifications) plus a generous benefits package.

Provo City offers employer-paid health insurance; retirement and pension plans, including 401k and 401k matching;  paid time off, including vacation, sick, holidays, bereavement, and parental leaves; educational assistance, competitive pay; and regular review of compensation practices to remain competitive with the local market. Employees also receive great perks: most full-time positions offer a 4/10 work schedule, free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, and others.

What are the main duties? (For the full classification specification, click here.)

• Enter and retrieve data from specialized software programs.

• Review Spillman reports for Division as needed.

• Greet customers and answer questions about services in-person and via phone, email, and other correspondence.

• Type reports, forms, and other documents.

• Operate general office equipment make appropriate purchases for the Department for events, classes, and general office needs.

• Oversee processing of workflows.

• Compile figures for special reports.

• Maintain calendars and staff schedules.

• Attend weekly Partnership and COP Team meetings, Neighborhood & Area Council meetings, Good Neighbor Meeting (City leaders).

• Present information, or feedback and take notes at meetings as needed.

• Update and maintain payroll for the Division.

• Manage personnel, hiring, pay practices, training, and discipline for the part time school crossing guards.

• Coordinate with schools, City Engineers, School Resource sergeant, and attend review meetings and school safety council meetings as needed.

• Work with Crime Analyst to determine crime trends, problem areas, problem persons and locations.

• Organize and facilitate National Night Out, Citizens Academies, School and Business Safety Fairs, Neighborhood Outreach (Brats with Cops, Police Picnics, Coffee with a Cop etc.), Bike Rodeos, City Directed Projects, Alcohol Compliance Checks, Crime Prevention projects/advisories, City Council/Neighborhood Program liaison.

• Assist with approvals and annual renewals of all Beer Licenses within the City as needed. 

• Maintain knowledge for laws pertaining to the sale and handling of Beer, including proximity regulations.

• Complete review and approval of general Business License Applications that need police sign-off.

• Perform other related duties as required.

What are the minimum qualifications?

• High School Diploma or equivalent (GED).

• 3 years of clerical experience.

• An equivalent combination of job-related education and experience may be substituted (1 year of post-secondary education/training for 6 months of experience).

• Specific experience using specialized computers or software packages may be required.

• A valid, lawful Driver license may be required.

What is the selection process?

This position is open until filled and will be closed when sufficient applications have been received. Applications will be considered in the order they are submitted. Applicants must meet the minimum requirements listed to be eligible for consideration. If selected for hire, candidates will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.