Fiscal & Business Analyst I

This position is responsible for payment reconciliation in VELOS our Clinical Trial Management System (CTMS), building Admin calendars for billing per contractual milestones, monthly invoice processing and submission and monthly accounts receivable follow up. Assist with monthly budget supplement process, submit biweekly and adhoc interface requests for recording AR in FAST (USF Financial System), split and upload various documents into box, review journal entries in Finance Mart to ensure proper posting, pull financial queries and reports for payment reconciliations, billing and accounts receivable purposes.

 

• Payment reconciliations and application in VELOS. This entails understanding contractual budget allocations and payment milestones. Working with sponsors and coordinators to ensure all study visits and events are captured and resolving disputes/ discrepancies in data. Maintaining records per established operating procedures and keeping on top of unreconciled payments to ensure prompt resolution.

   

• Maintain and complete monthly sponsor billing. This involves running monthly reports per schedule to bill for invoiceable items per the contractual budget. Sending the invoices out to sponsors and managing disputes associated with billing. This requires understanding and deciphering contractual language and coordinating with study team and OCR preaward for amendments if necessary.

   

• Interpret applicable University, State and Federal laws, regulations, policies and guidelines and apply specialized knowledge to safeguard the University's assets. Review budget elements to ensure accuracy related to pass through and other miscellaneous costs. Responsible for assisting with the management of the OCR Financial Management email box by answering inquiries independently in person, by telephone, or electronic correspondence based on the established standard operating procedures for the financial management division. Responsible for accounts receivable/collections process by
  reviewing outstanding receivables on a regular basis and contacting sponsors and clinical research organizations in an effort to collect such receivables. This entails running accounts receivable reports in VELOS in order to obtain a complete list of all outstanding invoices, and reviewing receivables related to automatic payments based on completed case report forms (CRF) that have not been received from sponsors and clinical research organizations in a timely manner. Posting Dummy interfaces in FAST in order to maintain an accurate receivables in FAST and reviewing and completing billing corrections as necessary.

   

• Setting up and maintaining admin calendars in VELOS, this involves the set up of milestones for triggering receivables based on contractual budget and ensuring that milestones are triggered and achieved in a timely manner. In addition, milestones for payables to vendors are also to be set up and triggered. This involves working the new study intake list and understanding system functionality and implication of actions performed. Run reports per assigned monthly schedule to trigger set milestones. Keep on top of adding achievements for milestones completed and intimated via e-mail or monthly coordinator billing form. Working with study teams to ensure compliance and maintain accurate billing.

 

• Maintain filing of fiscal documents in Box. This involves splitting, re-name and uploading payments invoices, billing corrections, refunds, RANS, GBRs and other fiscal documents. Assist with budget increase process by creating monthly Grant Budget Releases (GBR), entering budget lines in FAST and forwarding to Sponsored Research for the processing of the award notices, assist with Greenphire ClinCard replenishment and run queries in FAST as necessary and per request. Review journal entries after posting in FAST to ensure accuracy.

Minimum Qualifications: This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work
experience; or four years fiscal related work experience. 

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Preferred Qualifications: Experience in positions with fiscal support duties. At least one year of fiscal experience in clinical research is preferred. The position requires critical thinking skills and proficiency in Microsoft office products, concentration in excel.

Working at USF

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