Accounts Receivable Specialist

Job Summary

The Staff Accountant is responsible to assists with the supervision and coordination of the accounting operations in the hotel. Compiles, reviews, reconciles, prepares and analyzes entries to facilitate the bookkeeping function. Assists with the processing of financial statements and other reports to ensure accurate, timely information.

The position assists with the functions of Income Journal, Accounts Receivable, Month End Close and Night Audit Income Entry.

 

Responsibilities

Education: College experience is preferred. (Accounting preferably) or equivalent education/experience.

 

Experience: Experience required by position is from two to three full years of employment in regulated position with this company or other organization(s).

 

Skills and Abilities: The position requires strong organizational skills with keen attention to detail. Requires advanced knowledge of the principles and practices within the finance and hospitality professions.  Requires ability to investigate and analyze current activities and/or information in a specialized field involving readily available data and indicating logical conclusions and recommendations. Ability to communicate and provide information and associated services to management, employees and guest. Computer expertise required especially in Excel and Outlook.

 

RESPONSIBILITIES:

• Approach all encounters with guests and employees in a friendly service oriented manner.
• (E-Daily) Rooms & Food and Beverage Revenue reconciliation. Includes specific balance sheet reporting to be completed before month end. Preparation of all adjustments posted to house accounts. Provides supporting documents along with checklist for EC members to review and sign off. Track and forward all tax exempt related support to the Accounting Manager daily.
• (AR Maintenance) Collections of payments; processes approved adjustment entries; review and reconciles “O” Stat report; prepares and leads monthly credit meeting.
• Returns all guest inquiries within 24hours; request for copies of receipts, refunds and/or adjustments.
• Neatly files away and maintains daily Night Audit packets and other receipts along with adjustment packets; works with Accounting Team members to coordinate storage movement and other needs.
• Research and respond to all charge backs in a timely manner.
• (Group Billing) Prepare and review all AR related billing, along with other house accounts. Client bills sent within 3 days after checkout. Maintain timely advance deposit schedule, attend resume meetings weekly, process direct bill application requests.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards).
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.'s and corporate standards.
• Generate an aging report as directed by Corporate Office.
• Maintain a filing system for direct billing.
• As directed assist the Property Accountant with Accounts Receivable administration.
• Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
• Participate in bi-monthly credit meeting and give status of accounts.
• Assist the Property Accountant with the administration of Human Resources issues including processing New Hire Paperwork payroll administration and distribution of paychecks.
• Perform special projects and other responsibilities as assigned.

• Assist in maintaining timely and effective paper flow in Accounting area. 

• Assist department managers with questions ensuring all inquiries are dealt with accurately, timely and in a professional manner.

Property Details

Located a 5-minute walk from Ford Lake, this hotel has air-conditioned guestrooms with marble bathrooms and luxury bathroom amenities. Lavish hotel amenities include a hot tub and an indoor pool.

Open for breakfast and lunch, Bentley’s American Grille at Ann Arbor Marriott Ypsilanti at Eagle Crest serves a variety of American dishes. Guests can also dine in The View restaurant, offering cocktails and local and international meals in a contemporary atmosphere.

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