Parts Procurement Specialist

Description and Purpose

The Parts Procurement Specialist is responsible for managing the sourcing, purchasing, and inventory of parts to support the operational and sales success of Midwest Peterbilt Group. This role involves building strong vendor relationships, negotiating favorable pricing, and ensuring the timely availability of parts to meet company needs. The ideal candidate will analyze market trends, maintain accurate procurement records, and collaborate with internal teams to optimize inventory and drive cost efficiencies. This position plays a key role in maintaining seamless operations and delivering exceptional service to customers.

Qualifications

• Minimum of two years of experience in procurement, parts management, or a related field
• Proven experience in conducting competitive analyses and market research
• Knowledge of the commercial truck or automotive parts industry is highly preferred

Education

• High School diploma or equivalent required
• Associate or bachelor's degree in business, supply chain management, or a related field is a plus

Skills Required

• Proficient computer skills including MS Office Suite (particularly Excel), internet, email and ability to quickly learn our industry software
• Able to read, analyze, and interpret business and technical documents
• Strong writing skills to create clear and professional reports and correspondence
• Basic math skills to calculate discounts, interest, commissions, and percentages
• Effective listening and interpersonal communication skills
• Strong analytical skills with the ability to evaluate pricing and market trends
• Excellent communication and negotiation skills
• Detail-oriented with exceptional organizational skills

Certificates, Licenses, and Registrations

• Must have a valid driver's license and meet the company's insurability requirements
• Certification in procurement or supply chain management is a plus

Travel

• Occasional visits to vendors or other dealership locations may be necessary

The "Major Duties and Responsibilities" listed below highlights the key responsibilities and qualifications for the role. The duties and responsibilities outlined are not exhaustive and may adapt over time to align with evolving business needs.

Major Duties and Responsibilities

• CSR Submissions
  • Drive increased Competitive Sales Request (CSR) volume by collaborating with parts teams and streamlining submission processes for multiple locations
  • Ensure accurate tracking and documentation of CSR submissions to prevent expiration
  • Provide training and guidance on CSR best practices to enhance team efficiency
• Competitive Analysis
  • Conduct competitive analyses and monitor market trends to secure favorable supplier pricing
  • Identify opportunities for cost savings and profitability through strategic pricing initiatives
  • Present actionable insights and pricing strategies to management
• Vendor Relations
  • Build and maintain strong vendor relationships to negotiate pricing and resolve procurement issues
  • Evaluate supplier performance and onboard new vendors to diversify supply options
  • Collaborate with vendors to ensure consistent availability and quality of parts
• Inventory Management
  • Ensure timely procurement and availability of parts to support inventory control and operational needs
  • Monitor stock levels to prevent shortages and reduce excess inventory
  • Source hard-to-find parts while implementing waste-reduction practices
• Reporting and Documentation
  • Maintain accurate procurement records and generate detailed reports on pricing trends and supplier perfrmance
  • Present regular updates and actionable insights to leadership
  • Other report or documentation as assigned by management
• Collaboration
  • Partner with other department