Executive Administrative Assistant

Description

Promptcare is seeking a highly organized and proactive Executive Administrative Assistant to manage office operations and provide direct support to key executives. This role involves handling mail and legal correspondence, coordinating meetings and travel, supporting presentation development, and managing office supply orders. The ideal candidate is detail-oriented, resourceful, and comfortable working with multiple stakeholders.

Job Type: Part-Time, 20 hours per week

Job Location: In Office, New Providence, NJ  

Requirements

• An associate degree is required; a bachelor's degree is preferred. However, relevant experience may be considered in lieu of formal education
• Must have at least one year of experience supporting multiple executives or departments is a plus
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with calendar management, travel booking, and expense reporting tools
• Ability to handle confidential information with discretion

Job Responsibilities, included but not limited to:

• Manage incoming and outgoing mail, including legal and licensing correspondence
• Provide executive support including calendar management and travel coordination
• Schedule meetings, arrange lunches, and handle logistics for internal and external engagements
• Assist in the creation and formatting of presentations and other executive materials
• Oversee office supply ordering and vendor coordination to ensure smooth daily operations

Physical Demands

The physical requirements outlined here are indicative of what an employee must meet to effectively carry out the essential functions of this role. While performing job duties, the employee is frequently required to communicate verbally and listen attentively. The role necessitates the ability to lift files, open filing cabinets, and bend or stand as needed. Additionally, the position occasionally requires lifting office products and supplies weighing between 20 and 30 pounds.

Benefits & Perks:

• 401(k) Plan with Company Match
• Employee Assistance Program: Free counseling and coaching sessions
• Volunteer and Engagement Opportunities
• Employee Referral Bonuses
• Exclusive Discounts on entertainment, travel and various other supplemental and cellphone plans

Equal Employment Opportunity 

The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.