Jobs and Careers

Specialist Finance - Design and Construction (TEMP)

Missouri City, United Statesfull_timeVerifiedPosted 25 Jun 2025

About the role

Specialist Finance - Design and Construction (TEMP) - (250001KY)

Description

Job Overview
The Specialist Finance Design and Construction (TEMP), under the general supervision of the Executive Director of Design & Construction, is responsible for the timely processing of purchase orders, invoices, payment applications, and vouchers for all Bond Work and Design & Construction managed projects, while performing various office duties essential to the efficient operation of the department.

Position Description

Essential Duties and Responsibilities

Review and process purchase requisitions by researching project financials to ensure coding of budget is correct, acquiring necessary approvals, and entering requisition into PeopleSoft to initiate a purchase order
Disseminate the dispatched purchase order to all pertinent staff for use and recording
Update and maintain available balances on purchase orders, payment applications, etc. and verify that amounts are accurate prior to processing invoices for approval
Monitor payment requests received by the department and ensure all expenditures are in compliance with district guidelines and procedures
Enter vouchers in PeopleSoft for all pay applications and invoices; monitor payment of vouchers, and resolve vendor payment issues as required
Facilitate the correlation of transferring approved payments, purchase order increases, and associated documents from the construction program and project management software (e.g., Kanua, Prolog, etc.) to the district’s accounting software (PeopleSoft)
Input and maintain financial documents associated with bond and Design & Construction managed projects into construction program and project management software (e.g., Kahua, Prolog, etc.).
Assist in the preparation of the annual operating budget for the department

Test system upgrades of PeopleSoft and Prolog to identify potential problems for end-users
Process staff reimbursables for conferences, continuing education classes, and travel upon completion
Work closely with FBISD Business & Finance on all projects to ensure the needs of the department are met in a timely manner
Furnish various reports from current district software and other resources to department staff and program management team as requested
Verify and process the district’s purchasing card transactions for the department
Perform monthly and year end closing procedures
Prepare and submit required financial documents when project is completed
Monitor budget balances and prepare budget transfers to ensure that district funds are properly expended

Attend various meetings and participate as a committee member, as required, for the purpose of acquiring information and staying abreast of current practices.
Resolve budgetary questions and issues
Train construction program and project management staff on various district policies and procedures

Supervisory Responsibilities

None

Qualifications

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

Associate's degree preferably supplemented with math/business school courses
Minimum of 3 years of Accounting Experience in Texas School environment
Minimum of 2 years of experience in PeopleSoft preferred
Considerable knowledge of PeopleSoft and program management software (Prolog) and Kahua: Construction Project Management Software
Ability to make independent decisions, organize and prio