Administrative Coordinator - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center (GUMC) seeks to provide, in a synergistic fashion, excellence in education — training physicians, nurses and other health care professionals, as well as biomedical scientists — and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis — “care of the whole person.” Our partnerships with organizations in the region strengthen our work and expand its reach. 

The Administrative Coordinator works for the for the Lombardi Comprehensive Cancer Center's (LCCC) Summer Undergraduate Training Program, providing clerical and

administrative support for key faculty involved in specific research training activities. The program is an American Cancer Society sponsored summer scholars training and a National Institutes of Health, National Institute on Aging career training initiative. Both are summer residential programs on the Georgetown campus with ancillary events at partnering HBCU campuses. Primary responsibilities include, but are not limited to:

• Schedule meetings among participating students, faculty, and advisory board members.

• Track data on applications and acceptances to both programs.

• Meet regularly with students to address unmet program needs.

• Serve as a liaison with program career mentoring experts and graduate students.

• Order supplies and arrange travel through the Georgetown GMS.

• Reserve on -campus housing and arrange meal programs for summer scholars.

• Coordinate workshops and programs, sending reminders/follow-up emails.

• Provide general office support, including but not limited to meeting and event coordination (room reservations, managing RSVPs, creating and sending advertisements) and workshop material preparation.

• Oversee the day – to – day management and updating content on the Canvas course sites.

• Create meaningful relationships with other departments and partner faculty and students.

Requirements and Qualifications

• Bachelor’s degree with a minimum of 1 year of administrative experience OR an Associate’s degree with administrative coordination experience

• Previous experience in an academic environment is preferred

• Must have excellent verbal and written communication skills

• Must have good attention to detail and executive function skills

• Ability to deal effectively and professionally with a variety of persons

• Demonstrated time management skills and ability to multi-task

• Must have knowledge of Microsoft Office and Google Drive programs (google documents, google sheets).

• Ability to update and manage a Canvas course site (training for website editing available).

Work Mode Designation

This position is designated as Hybrid with in person responsibilities particularly during the summer months. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu