Administrative and Accounting Assistant

MSS is a CARF accredited non-profit agency that has been providing services for people with disabilities for more than 75 years. We are committed to providing a welcoming and supportive atmosphere for our staff and all people in our programs. The St. Paul location is looking for an individual who will actively support a culture of quality services that positively impact the lives of the people we support.

Join Our Team – and make a difference in the lives of others!

Responsibilities:

• Greet visitors and answer incoming calls. Process incoming and outgoing mail.
• Perform general clerical duties including typing forms, letters, and reports. File and log training and private data. Purchase needed supplies for the organization.
• Perform data entry as required using spreadsheets and databases. Assist with maintaining accurate attendance records for persons served including assisting with attendance audit.
• Provide administrative and clerical support for the administrative office staff which might include: scanning, producing flyers, processing correspondence, creating and submitting reports, collecting certificates of insurance, shipping of art sales, etc.
• Make appropriate preparations for meetings as requested and maintain the conference room calendar.
• Support the Accounting team as needed including support for Accounts Receivable and Accounts Payable.

Requirements

High School diploma or equivalent. Preference given to candidates with at least one year of experience in an administrative role. Must be proficient with technology including Office 365 applications (Word, Excel, Power Point, etc.). Must be comfortable completing data entry tasks in a timely fashion.

Must pass a Department of Human Services Background check and other background checks as required by MSS. Must have a valid driver’s license and be insurable as determined by our insurance carrier.

Benefits

This position is 40 hours per week, Monday – Friday. Starting wage $20.00/hour. Schedule is either 7am - 3:30pm or 7:30am - 4pm.

Benefits include company sponsored health, dental, life and disability insurance, paid holidays and PTO and a 401K plan with company match.