Senior Contract Manager of Neighborhood Contracts

Job Description

About the Agency:

The NYC Department Housing Preservation & Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:
The Office of Neighborhood Strategies (ONS) is charged with ensuring that HPD’s development and preservation efforts are guided by meaningful community engagement and coordinated with public investments in infrastructure and services, as put forth in the Mayor's Housing Plan. ONS is composed of two divisions and a cross-divisional unit reporting to the Associate Commissioner:
- The Division of Neighborhood Development & Stabilization (ND&S) leads the agency's commitment to neighborhood planning and strategic preservation through engagement with tenants, landlords, community leaders, and neighborhood stakeholders as we work to enable strong and healthy neighborhoods anchored by affordable housing.
- The Division of Planning & Predevelopment (P&P) is central to developing and managing HPD's housing production pipeline from project proposal phases through the land use review and entitlement process, to ensure that HPD's investments contribute to building strong, healthy, resilient neighborhoods in all five boroughs.
- The Strategic Initiatives Unit leads special ONS initiatives and provides essential technical, planning, and policy support to staff and the Deputy Commissioner of Neighborhood Strategies.

Your Impact:
You will join the nine-person Neighborhood Contracts Unit in the Division of Neighborhood Development & Stabilization. You will help administer local and federal funding to procure housing preservation and stabilization services from community-based organizations throughout New York City. Most of the contracts are for annual line-item appropriations the City Council distributes to community-based organizations. On average, the City Council allocates 200 awards with a volume of approximately $13 million per year to community-based organizations, which is converted to 80-90 contracts (many community-based organizations receive multiple awards). Contractors provide a range of services to low-income renters and homeowners, including financial and legal counseling, education, tenant organizing, case management, and legal representation. The Neighborhood Contracts Unit processes the City Council appropriations through the City’s PASSPort system to become human-client services contracts of fixed duration. The Unit creates the scopes of work and budgets with vendors, provides ongoing programmatic and fiscal oversight, and processes reimbursements. Moreover, the Neighborhood Contracts Unit provides guidance and support to other teams within the Office of Neighborhood Strategies that administer procurement and contracting processes.

Your Role:
As a Senior Contract Manager on the Neighborhood Contracts Unit, you will coordinate all aspects of the contracting and invoicing processes. You will coordinate with a portfolio of vendors to provide the necessary documentation to secure awards, register contracts with the City Comptroller's Office, and review and pay invoices, in compliance with the City’s Procurement Policy Board rules. You will respond to inquiries about particular contracts, create reports, and communicate with other HPD Units and external partners, such as the Mayor’s Office of Contract Services and the Mayor’s Office of Nonprofit Services. You will also support the Director and Deputy Director with team management tasks, including providing guidance to other team members and creating efficient operational procedures. The Senior Contract Manager will report to the Director of the Neighborhood Contracts Unit.

Your Responsibilities:
- Perform all contracting functions in PASSPort, HHS Accele