Executive Assistant to Chief Financial Officer

Reporting directly to the EVP and Chief Financial Officer (CFO), the Executive Assistant provides support and process improvement for the daily operations of the Global Finance Organization with primary responsibility for supporting the Chief Financial Officer (CFO).

The ideal individual must exercise good judgment in a variety of situations, manage and prioritize competing requests in a calm manner, maintain positive working relationships with stakeholders and peers, professionally interact with stakeholders using strong verbal and written communications, and must possess the detail orientation and organizational skills to complete day-to-day tasks and anticipate future needs.

The Executive Assistant will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and expediency.

Roles and Responsibilities:

• Responsible for managing an extremely active calendar of appointments; completing expense reports; reviewing and responding to emails; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Coordinates and ensures the schedule is managed effectively and all actions are followed through, including updates to the schedule as needed.
• Assists in coordinating the agenda of Finance Leadership Team meetings, offsites, and all- staff meetings.
• Arranges meetings with external stakeholders with a customer mindset.
• Carries out the brand and culture of the Finance team by being a collaborative, knowledgeable and a responsive problem solver.
• Communicates with thoughtful responses on behalf of the CFO on matters related to the CFO’s schedule or initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response from the CFO or others.
• Provides a bridge for smooth communication between the CFO and internal stakeholders; maintains credibility and trust with Labcorp employees.
• Works closely, effectively and proactively with the CFO to keep her well informed of upcoming commitments and responsibilities. Acts as a "barometer," having a sense for the priorities needing the CFO’s attention.
• Builds relationships crucial to the success of the Finance organization and is seen as a representative and voice and ambassador of the department.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting correspondence and other tasks that facilitate the CFO’s ability to effectively lead the team.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion in a timely manner.
• Maintains discretion and confidentiality of all sensitive information.
• Ensures that the CFO’s bio is kept updated and responds to requests for materials regarding the CFO and the organization in general.
• Reviews and approves expenses, purchase orders and other contractual documents on behalf of the CFO. Uses good judgement and applies policy to flag issues with expenses or contracts.
• Establishes processes and practices to drive efficiency and effectiveness for the Finance department.
• Coordinates and collaborates with other Executive Assistants to ensure effectiveness and efficiency of department operations and management of CFO and team related activities.   

Skills/Abilities:

• Possesses strong interpersonal skills and is successful building relationships.
• Ability to work in a fast paced entrepreneurial and dynamic environment that is mission-driven, results-driven and team-oriented.
• Holds self and team members accountable for standards of practice and demonstrates a high level of emotional intelligence and transformational leadership skills. 
• Flexible and able to adapt to change.
• Possesses the judgment and emotional maturity to react appropriately and professionally in various situations.
• Strong written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Resourceful team-player, with the ability to also be effective independently.
• Demonstrated ability to achieve results and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to interact comfortably and effectively with employees of the company at all levels including senior management.
• Possesses strong attention to detail, problem-solving and organizational skills.
• Resourceful and comfortable navigating and using