Administrative Assistant (Retail Mall)

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has a great opportunity to join our Retail Property Management team at the Shops at Highland Village.

Responsibilities:

• Processing and coding of all accounts payable invoices at the property per established schedules.
• W-9’s – Obtain completed W-9 forms from all vendors. Also responsible for entering in DAB.  
• Ensuring accounts receivable balances are minimized at the property. Includes preparing the weekly AR report and constant follow ups via Email, Phone & Letters.
• Responsible for ensuring all document/paperwork for the property is filed no less than weekly. This includes but is not limited to lease documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables. All files at the property should comply with JLL Management Audit requirements.
• Prepare express mail packages.
• Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters or e-mail.
• Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.
• Assisting the General Manager in preparation of the annual asset plan and budget.
• Participating in the property’s Team Emergency Response Plan and procedures.
• Assisting in Move-In/Move-Out processes and procedures; including issuing or retrieving keys, mailbox keys and other relevant information.
• Answering front desk telephones, ordering supplies, maintain Tenant/Vendor contact lists and greeting visitors.
• Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matters to General Manager.
• Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position.

Requirements

• • Professional experience with MS Office including Excel.
  • Real Estate and/or Retail experience preferred
  • 2+ years of Administrative or Bookkeeping experience preferred
  • 2+ years of AP/AR preferred
     

  Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position

Location:

On-site –Highland Village, TX

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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