Senior Executive Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Irvine, California, United States of America

Job Description:

We are searching for the best talent for a Senior Executive Assistant to support the VP, Program Management Office and Global Head of HR, Electrophysiology & Neurovascular. This hybrid position is in Irvine, CA.

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Senior Executive Assistant will provide comprehensive administrative support to the VP, Program Management Office and Global Head of HR, Electrophysiology & Neurovascular. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, document management, and collaboration across the team.  Critical capabilities include flexibility, approachability, advanced organizational skills, and proactivity.  Partner with administrative teams across the organization to share best practices and ensure efficient operations. Candidates must demonstrate initiative, manage dynamic calendars, and provide consistent follow‑through to resolve issues and complete projects.

Responsibilities:

• Provide administrative support including calendar management, travel coordination, expense reporting, event coordination, POs and related activities as well as other initiatives for the VP, Program Management Office.
• Provide support for the Global Head of HR, Electrophysiology & Neurovascular including calendar management, travel coordination, expense reporting, event coordination, POs and related activities.
• Plan and maintain yearly calendar of leadership team meetings, townhalls and events
• Prepare agendas and materials for executive and leadership meetings/visits
• Establish and maintain support systems for structuring priorities necessary to the Executives
• Coordinate and assist in developing associated business reports and prepare presentations
• Perform data entry, basic data analysis, and maintain accurate records
• Handle confidential matters requiring discretion and judgment
• Act as liaison with other departments and outside agencies, including senior level management
• Coordinate interviews and assist with onboarding of new team members
• Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint/MS Teams site team
• Manage POs / check requests as needed

Qualifications:

• A minimum of a High School diploma is required.
• A minimum of 6 years of business experience
• Expert skills in Microsoft 365 suite (Outlook, PowerPoint, Excel, Teams, and Word
• Experience with expense reporting
• Experience in coordinating team events, team meetings and town halls
• Excellent verbal and written communication skills, with solid interpersonal skills
• Strong orientation to details and organizational skills
• Sense of urgency required while demonstrating a high degree of professionalism
• Demonstrated