Executive Assistant, Medical Affairs

Mavericks Wanted 

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on 
  
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.  
  
Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work. 

 

What You'll Do

We are seeking an experienced Executive Assistant to provide high-level strategic, operational, and administrative support to the VP of Medical Affairs - Neuromuscular, as well as coordination support for the teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key Medical Affairs, and cross-functional priorities.

The ideal candidate is proactive, highly organized, and detail-oriented, with exceptional communication and relationship-building abilities. They will manage complex calendars, meetings, event planning, budget, communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance.

Responsibilities:

• Manage the VP’s calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
• Manage team calendars and meeting requests to support overall scheduling needs
• Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur
• Prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings
• Manage and assist with event planning, meetings, and all key meetings within the Medical Affairs function to ensure seamless execution and alignment
• Track decisions, deliverables, and follow-ups to ensure accountability and timely execution
• Provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials
• Manage contracts, SOW submissions, vendor onboarding, route agreements for review and approval in partnership with Legal and Finance
• Track and manage event budgets, ensuring financial accuracy and reporting transparency
• Coordinate with the hiring team to support the build-out of the Medical Affairs organization
• Handle confidential information with professionalism, discretion, and sound judgment
• Partner with other administrative staff to maintain consistency, alignment, and coverage across departments

 

Who You Are

• Bachelor’s degree preferred
• 5+ years of experience as an Executive Assistant
• Experience supporting a pharmaceutical/biotech team strongly preferred
• Proven ability to manage multiple complex projects with minimal oversight
• Strong organizational, communication, and interpersonal skills
• A proactive, positive attitude and the ability to anticipate needs before they arise
• Highly detail-oriented, proactive, and able to anticipate needs and act independently
• Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools
• Meeting, conference, and event planning experience
• Contract routing / PO / invoice processing, budget management, and project management experience

 Where You'll Work

• This is a remote position, with occasional travel to meetings and select corporate office or functional events

 

At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type