Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

----

Hiring Department:

PRC Commons Building

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

PRC Commons provides updated meeting space, the latest technology and delicious dining complemented by an exceptional and service-oriented staff. We serve the university community and a broad range of businesses, state agencies and associations' in-person and hybrid event needs. For more information on PRC Commons, please visit: https://commons.utexas.edu/commons.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

No sponsorship

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. 

Hybrid/remote work available

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements.  Remote work is available when the schedule allows. 

#LI-Hybrid

Purpose

Responsible for advanced program administration and coordination. Responsible for all phases of program activities, including development, implementation, and assessment of a program or programs. Develops and implements standards for attainment of program goals and objectives.

Responsibilities

• Daily/weekly maintenance of billing, payables, purchasing and deposits
• Monthly reconciliation of imprest accounts, merchant/card statements, alcohol/retail inventories, financial coding
• Cvent User Seat and Asset Management: Provides support benefitting the functional and organization development of the Cvent enterprise
• Software Integraion to include Smartsheets Administrator/Lead, DocuSign, Box, Smartsheets
• Lavu in-house Support/Admin for hardware, software, and
  usage

Required Qualifications

BS in field related to the work to be performed. 5 years management experience in large organization. Transition to Management Certificate (or equivalent).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous experience with UT DEFINE system

Salary Range

$59,000 + depending on qualifications

Working Conditions

• Standard office environment
• Keyboard
• Manual dexterity
• Lifting and moving

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials